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Office Coordinator

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Green Key Resources | LHH

Baltimore, MD (In Person)

Full-Time

Posted 3 days ago (Updated 1 day ago) • Actively hiring

Expires 6/13/2026

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Job Description

Office Coordinator Overview
  • Provide essential administrative and operational support in a dynamic office environment, ensuring seamless daily functionality and efficient processes.
  • Coordinate office operations, including supplies management, mail handling, and meeting logistics to support team productivity.
  • Assist leadership with scheduling, visitor management, and office access protocols to maintain a secure and organized workspace.
  • Ensure proper maintenance of office equipment and facilities, including kitchen stocking and equipment troubleshooting.
  • Support document storage preparation, invoice processing, and other administrative tasks to streamline operations.
  • Collaborate with cross-functional teams to address office needs and enhance overall efficiency.
  • Participate in cross-training activities for role continuity and professional development opportunities.
  • Opportunity for potential conversion to a permanent role based on performance and organizational needs. Key Responsibilities & Duties
  • Manage office operations, including supplies inventory, mail handling, and visitor coordination to ensure smooth functionality.
  • Coordinate meeting logistics, including scheduling, setup, and technical support using tools like Outlook and Teams.
  • Handle incoming and outgoing mail, packages, and document storage preparation with attention to detail.
  • Maintain office access protocols, including key fob management and guest check-ins for security compliance.
  • Assist with invoice processing and general administrative tasks to support financial accuracy and efficiency.
  • Provide executive-level assistance to leadership, including scheduling and communication support.
  • Ensure proper functionality of office equipment and maintain a well-stocked kitchen environment.
  • Collaborate with departments to address emerging office needs and provide proactive solutions. Job Requirements
  • High School Diploma or GED required; additional certifications in administration are advantageous.
  • Minimum of 2 years of administrative experience; 4 years preferred for enhanced expertise.
  • Proficiency in MS Word, Outlook, and Teams; strong technical skills are essential.
  • Excellent customer service, communication, and organizational skills to foster a professional environment.
  • Ability to work onsite Monday through Friday in a secure and collaborative office setting.
  • Professional demeanor with strong attention to detail and reliability in task execution.
  • Proactive approach to tasks and ability to stay engaged during varying workloads.
  • Comfortable in a fast-paced environment with a strong work ethic and adaptability.

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