Administrative Assistant

Administrative Assistant We are looking for an Administrative Assistant to join a growing team in Silver Spring, Maryland in a contract-to-permanent capacity. This role is ideal for someone who is highly organized, communicates professionally, and can keep daily office operations running smoothly. The position supports administrative workflows through meeting coordination, documentation, and mail handling while providing dependable service to internal staff and external clients.

Responsibilities:

? Manage outgoing and incoming mail by sorting deliveries, preparing items for shipment, and ensuring correspondence reaches the correct recipients.? Record key discussion points during meetings and produce clear, accurate meeting minutes for distribution afterward.? Prepare client shipping labels using provided airway bill information and coordinate timely dispatch of materials.? Support front-office activities by answering calls, relaying messages, and responding courteously to routine inquiries.? Help organize meetings, appointments, and schedules to keep administrative activities on track.? Maintain administrative records and perform data entry tasks with accuracy and attention to detail.? Assist with general office coordination, including handling building mailbox-related tasks and supporting day-to-day operational needs. ? Previous experience in an administrative, office support, or receptionist-focused role. ? Strong written communication skills with the ability to capture notes and prepare clear meeting minutes. ? Comfortable managing mail distribution, shipping tasks, and other routine clerical responsibilities. ? Ability to answer inbound calls courteously and handle inquiries using a multi-line phone system. ? Proficiency in data entry and general administrative support functions with strong attention to detail. ? Demonstrated organizational skills with the ability to coordinate meetings, schedules, and appointments. ? Reliable interpersonal skills and a detail-oriented approach when interacting in person, by phone, and through written communication.