A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Thursday 8am - 4pm, Friday 8am-12pm + two evening meetings/month
Pay Range:
Hourly, $16.50 - $19.50, depending on experience
Reports To:
Village Manager Position Summary The Village of Calumet is seeking a highly professional, detail-oriented Village Secretary / Deputy Clerk to support day-to-day municipal operations and serve as a key point of contact for residents, elected officials, and community partners. This position plays a critical administrative role in the Village office and requires discretion, sound judgment, and strong organizational skills. The Village Secretary / Deputy Clerk serves as the primary Accounts Payable Manager while also assisting with statutory clerk duties, working with the Historic District Commission and Planning Commission and handling front-office operations. Essential Duties and Responsibilities Administrative & Front Office Serve as the first point of contact for residents, council members, business owners, and community stakeholders, both in person and by phone/email Maintain a professional, welcoming, and confidential office environment Manage scheduling, correspondence, records, and general office operations Deputy Clerk Functions Assist with meeting preparation, agendas, packets, minutes, and records retention Post meeting agendas and minutes in accordance with the Open Meetings Act Accounts Payable & Financial Support Serve as Accounts Payable Manager Maintain accurate financial records and support audits and reporting as needed Ensure compliance with Village policies and internal controls Required Knowledge, Skills, and Abilities High level of professionalism, discretion, and ethical conduct Strong attention to detail and organizational skills Ability to manage multiple responsibilities and deadlines simultaneously Excellent written and verbal communication skills Proficiency with office software, financial systems, and records management tools Ability to work independently while supporting a collaborative team environment Minimum Qualifications High school diploma or equivalent required; additional education in public administration, accounting, or a related field preferred Prior experience in municipal or non-profit administration, accounting/accounts payable, office management or working with boards strongly preferred How to Apply Interested candidates should submit a cover letter and resume to: Megan Haselden, manager@villageofcalumet.com •Village of Calumet is an Equal Opportunity Employer.•
Job Type:
Part-time Pay:
$16.50 - $19.50 per hour
Benefits:
Paid time off Ability to
Relocate:
Calumet, MI 49913: Relocate before starting work (Required)
