Bierlein Companies, Inc. is seeking an organized and detail-oriented Project Admin to support our operations in Hemlock, Michigan. This position provides administrative and project support, with an emphasis on employee time reconciliation, invoicing, job-cost tracking, equipment-cost tracking, scheduling, and reporting. The ideal candidate will be highly proficient in Microsoft Office (Excel, Word, PowerPoint) comfortable working with numbers, and able to maintain accurate records while managing multiple priorities and deadlines. Key Responsibilities Reconcile employee time records on a daily, weekly, and monthly basis. Review time entries for accuracy and follow up on missing or inconsistent information. Compare and reconcile customer invoicing with project job-cost information. Maintain accurate job-cost records and assist with preparing cost reports. Track equipment usage, hours, rates, and associated project costs. Assist with employee, equipment, and project scheduling. Create and maintain spreadsheets, reports, logs, and tracking documents. Organize and maintain electronic and paper project records. Communicate with project management, field supervision, payroll, accounting, and other departments to resolve discrepancies. Assist with general administrative duties and other project-related tasks as needed. Qualifications Strong proficiency in Microsoft Excel, including creating and maintaining spreadsheets, organizing data, and using formulas. Proficiency in Microsoft Word and PowerPoint. Strong organizational, scheduling, and time-management skills. Excellent attention to detail and commitment to accuracy. Ability to reconcile time, invoicing, and cost information. Comfortable working with numbers and reviewing project-related data. Ability to manage multiple responsibilities and meet established deadlines. Strong written and verbal communication skills. Ability to work independently and collaborate with project and office personnel. Previous administrative, accounting, payroll, project coordination, or construction-related experience is preferred. Preferred Experience Experience with job-cost tracking or project accounting. Experience reconciling employee time or payroll records. Experience tracking equipment usage and costs. Familiarity with construction, industrial, or field-service operations. Work Environment This position will support Bierlein's operations in Hemlock, Michigan, and will regularly interact with field personnel, project management, and field supervision. The successful candidate must be dependable, professional, and comfortable working in a fast-paced project environment. Bierlein Companies is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or other protected characteristic. Bierlein Companies participates in E-Verify and is a drug-free workplace.

Pay:

$18.00 - $22.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person