An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
The Automotive Office Assistant plays a vital role in supporting the dealership's daily operations, accounting department, and management team. You will be responsible for handling clerical tasks, assisting with basic accounting and financial record-keeping, processing transactions, and maintaining efficient office workflows. This is an entry-level position and a great stepping stone to a career in automotive finance, office management, or accounting.
Key Responsibilities AccountingClerical Support:
Prepare, organize, and process receipts, invoices, statements, dealership bills, and vendor payments.
TransactionCash Handling:
Receive, count, and balance cash transactions; record orders for parts, services, and dealership supplies.
Record Keeping:
Compile and maintain accurate records of business transactions, customer accounts, and office activities.
Departmental Backup:
Provide clerical and administrative backup support for accounting, service, and sales administration as needed.
Office EquipmentMaintenance:
Maintain office equipment (copiers, printers, fax machines), assist staff with basic troubleshooting, and keep supplies stocked.
Special Projects:
Assist the Office Manager and General Manager with special administrative projects and monthly reporting.
QualificationsSkills EducationExperience:
High school diploma or equivalent required. Associate or Bachelor's degree in Accounting, Finance, or Business Administration-or 1-3 years of related administrative/office experience-is preferred.
Technical Skills:
Proficiency in Microsoft Office (Word, Excel, Outlook) and comfortable learning dealership management software (DMS). Attention to
Detail:
High accuracy in data entry, basic math, and record-keeping.
Communication:
Excellent verbal and written communication skills with a customer-first attitude.
Organization:
Ability to multitask, prioritize tasks, and work independently or as part of a team in a fast-paced environment.
What We Offer Competitive PayGrowth:
Comprehensive training with clear career progression paths.
HealthWellness:
Medical, Dental, and Vision coverage, Flex Spending, and Employee Assistance Programs.
Financial Security:
401(k) retirement plan with company match, plus company-paid Life and Disability insurance.
Time Off:
Paid Time Off (PTO), paid vacation, and paid holidays.
Perks:
Generous employee discounts on vehicle purchases, service, and parts. As a Top 150 Dealer Group, we are dedicated to bringing both our employees and customers only the best experience. The vision of Fox Motors is working together moving people throughout life and our primary focus as a Fox Family is finding ways to give back to our employees, community, and customers as a team. We have a passion to see our team develop and grow with Fox University that provides development programs for sales, technicians, and management. Put your career in gear at Fox Motors and apply today!
