We are looking for a dependable Administrative Assistant to support daily office operations. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, communicates effectively, and can manage a wide range of administrative needs with accuracy and discretion. The person in this role will help keep the office organized, assist team members and leadership, and create a welcoming experience for visitors and clients.

Responsibilities:

Coordinate schedules, arrange meetings, and maintain calendars to support efficient daily operations. Organize files, records, and office documents so information remains accurate, accessible, and up to date. Monitor inventory levels for office materials and place orders to keep essential supplies available. Serve as a point of contact for phone calls, visitors, and general inquiries while maintaining a welcoming front desk presence. Provide administrative support to managers and team leads by preparing materials, handling correspondence, and assisting with day-to-day tasks. Enter data carefully into tracking systems, review information for accuracy, and support invoice follow-up activities. Work across departments to relay information, coordinate requests, and help maintain clear internal communication. Assist with planning meetings, office events, and team activities to ensure smooth execution. Help maintain a clean, safe, and well-organized workplace while supporting compliance with company policies and health and safety practices. High school diploma or equivalent required. At least 1 year of administrative or office support experience. Strong ability to manage multiple priorities and adapt quickly to changing needs. Experience with Microsoft Office applications, including Word, Excel, and PowerPoint. Comfortable answering inbound calls, greeting visitors, and performing receptionist-related duties. Accurate data entry skills with strong attention to detail when handling records and invoices. Effective written and verbal communication skills with a detail-focused and customer-focused approach. Ability to handle sensitive information with discretion, sound judgment, and integrity. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .