Position:

Administrative Assistant Location:

Woodland Elementary School Type:

Full-Time, 11-

Month Position Hours:

6:30 am-3:00 pm/240 days per year

Bargaining Unit:

Minnesota School Employees Association FLSA Status:

Non-Exempt Position Overview:

Performs intermediate skilled administrative support work supporting a department head member of the administration; coordinating events and functions; providing advanced office support and communications to staff, students, members of the community, and related work as apparent or assigned.

Essential Functions:

Answer phones and direct callers to the appropriate individual; greet visitors and direct to the appropriate location; monitor visitors and security system. Schedule meetings and appointments as required; monitor calendars; schedule events and activities when required; schedule buses for extra-curricular activities; monitor bell schedule changes. Word process letters, memos and minutes; proofreads materials and creates forms; enter, retrieve and verify spread sheet data; photocopy and fax materials; responds to email inquiries; distribute interoffice mail and incoming postal mail/packages. Assist and respond to inquiries and requests of staff, faculty/coaches, public safety officials, students or parents; provide back-up and relieve staff when required. Maintain office equipment, trouble shoot minor problems, contact vendors; maintain academic and office supply inventory, order supplies when required; gather materials to support classrooms; assist in training staff with software applications, trouble shoot minor technology issues. Create and maintain files and data bases on personal, demographic and academic information on students; prepare and run reports and forward to appropriate individual or agency as required. Ensure all staff positions are covered on a daily basis; seeks coverage for extracurricular activities and unplanned absences. Create communications for internal/external distribution; assist with website and social media maintenance; maintain digital TV; coordinate and oversee school year book production. Monitor budget activity upon consultation with principal; prepares purchase orders and codes expenses. Participate in professional development activities as required.

Minimum Qualifications:

Associates/Technical degree with coursework in secretarial or office administration, or related field and moderate experience in an office setting, or equivalent combination of education and experience.

Compensation:

$26.10 per hour, depending on qualifications and experience.

Benefits:

Health Insurance Choose from 3 plan offerings District contribution as noted in Collective Bargaining Agreement Dental Insurance District contribution as noted in Collective Bargaining Agreement Paid leave as noted in the Collective Bargaining Agreement Group Life Insurance paid for by the District Long-Term Disability Employees are required to enroll and pay for this benefit Employee Assistance Program (EAP) No cost to employees Voluntary Benefits (Employee-Paid): Voluntary Life Insurance & Accidental Death and Dismemberment Vision insurance Pet insurance Aflac offerings: Short-Term Disability (STD) Critical Illness Hospital Indemnity Accident Ben Extend Position to start mid- to late September.