Office Assistant (Admin)

Office Assistant (Admin)

Job Category:

Housing Operations

Requisition Number:

OFFIC001839

Posting Details

Posted:

April 13, 2026 Part-Time

Rate:

$20 USD per hour Locations Showing 1 location Alexandria, MN 56308, USA +2 more locations Job Details Description Job Summary The Office Assistant at Bethel Manor I-II and Winona Shores provides essential administrative support to ensure smooth and efficient daily operations across threemunities totaling 159 units, serving an independent living population for adults aged 62 and older. This role supports the Property Manager and on-site team by performing a variety of administrative tasks, including answering phones, greeting residents and visitors, managing clerical duties, and maintaining accurate records inpliance with established procedures. The ideal candidate isanized, detail-oriented, and enjoys working in a senior living or affordable housing environment while delivering excellent customer service.

Key Responsibilities:

Administrative Support:

Assist the Property Manager in maintaining files, reports, and resident records in ananized and confidential manner. Manage iing phone calls, emails, and mail, directing inquiries to the appropriate department or staff member. Schedule appointments and coordinate meetings as necessary for property management. Assist in the preparation and distribution of notices, newsletters, and othermunications for residents. Perform data entry, including updating tenant information and processing work orders.

Customer Service:

Serve as the first point of contact for residents, guests, and vendors by weing and assisting them in a friendly and professional manner. Address general inquiries from residents and visitors, ensuring a high standard of customer service is always maintained. Assist with resident requests, providing appropriate resources or escalating issues to the Property Manager.

Office Management:

Maintain the cleanliness andanization of the office, ensuring supplies are stocked and equipment is functioning properly. Prepare reports, forms, and other documents as directed by the Property Manager. Assist withanizingmunity events or resident activities, including managing event logistics. Manage filing systems, both physical and digital, ensuring all documentation is properly labeled and stored. Compliance & ing: Assist with processing rental applications, certifications, and recertifications, ensuring documentation meets HUD and RHF policies. track tenant lease agreements and other related documentation, ensuring deadlines andpliance requirements are met. Prepare and submit routine property reports to the Property Manager and RHF headquarters as needed.

Other Duties:

Provide general clerical support for special projects or additional tasks assigned by the Property Manager. Assist in the coordination of maintenance requests and follow up on the status of work orders. Perform any other duties that support the efficient functioning of Marymount Manor.

Qualifications:

Education & Experience:

High School diploma or equivalent required; some college or administrative coursework preferred. Minimum of 2 years of experience in an administrative role, preferably in property management, senior living, or affordable housing.

Skills & Abilities:

Stronganizational and time management skills, with the ability to multitask and prioritize in a fast-paced environment. Excellent verbal and writtenmunication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Yardi, RealPage) is a plus. Ability to maintain a high level of confidentiality and professionalism in all interactions. Strong customer service orientation with the ability to interact with seniors and residents from diverse backgrounds.

Physical Requirements:

Ability to sit, stand, and walk for extended periods of time. Ability to lift or move office supplies and equipment up to 25 pounds. Occasional local travel may be required for errands ormunity-related tasks.

Compensation:

Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. The role is considered non-exempt and may be eligible for overtime pay in accordance with federal and state law. The anticipated base pay range for the position is $20.00- $20.00 per hour.

Benefits:

Competitive pay Health, dental, and vision insurance Paid time off and holidays Retirement savings plan Employee assistance and more Term life and Voluntary supplemental life insurance Why RHF? At RHF, we are dedicated to making a meaningful difference in the lives of our residents. We strive to create vibrantmunities w individuals can thrive, regardless of age or background. With over 60 years of experience in providing affordable housing and supportive services, RHF is a mission-drivenanization that focuses on the well-being, independence, and dignity of every resident we serve. We offer a collaborative and supportive work environment, opportunities for professional growth, and amitment to making a lasting impact in themunities we serve. Join us in our mission to create positive change and improve lives—because at RHF, we believe in making every day better for those who need it most. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.