Administrative Assistant

Job Description:

Secretary / Administrative Assistant (Assisted Living) Position Summary

• Administrative Assistant provides administrative and clerical support to ensure smooth daily operations of the assisted living facility.
• Serves as the first point of contact for residents, families, visitors, and staff while maintaining accurate records and supporting regulatory compliance. Core Responsibilities
• Initiate phone calls to facilitate companies work, client care and staff need
• Greet residents, families, and visitors professionally
• Respond to inquiries and route messages appropriately
• Manage incoming and outgoing mail
• Maintain resident and staff files (paper and electronic)
• Assist with data entry and document preparation
• Schedule appointments and meetings
• Prepare reports, forms, and correspondence Resident Support Tasks
• Assist with admission paperwork and intake forms
• Coordinate appointments, transportation, or services
• Maintain accurate and confidential resident information (HIPAA compliance) Compliance & Recordkeeping
• Maintain documentation in accordance with assisted living regulations
• Organize files for audits and inspections
• Track required forms, consents, and documentation Office Coordination
• Manage office supplies and inventory
• Support leadership with clerical tasks
• Assist with scheduling or timekeeping as needed Skills & Qualifications
• Strong communication and customer service skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to maintain confidentiality
• Healthcare or assisted living experience preferred Goal of the Role
• To ensure efficient front-office operations, accurate documentation, and excellent customer service to support resident care and administrative functions.

Job Type:

Part-time Pay:

$19.00 - $24.00 per hour

Benefits:

401(k) Paid time off

Experience:

Customer service: 1 year (Preferred)

Work Location:

In person