Office Specialist II - Community Development City of St. Cloud Minnesota • Saint Cloud, MN City of St. Cloud Minnesota • August 13, 2026 The Office Specialist II position in the Community Development section is a vital team member in providing high-quality customer service and enhancing efficiency and effectiveness of daily operations in the Planning & Zoning Department (70%) and Economic Development Department (30%). The Community Development section's Office Specialist II position assists each of the section's four departments with budgeting and financing responsibilities throughout the year. The position also serves as the recording secretary for the Planning Commission, Economic Development Authority Board, Heritage Preservation Commission, Zoning Board of Appeals, and other bodies as needed.

Key Responsibilities :

Administrative Support:

Provide high-level administrative support, including managing schedules, screening calls, and handling confidential information.

Record Keeping:

Maintain a complex record and filing system, ensuring the organization and accessibility of departmental documents.

Public Relations:

Represent the department through positive interactions with customers, visitors, public officials, volunteers, and the public.

Data Management:

Compile and analyze data from various sources and departments to prepare reports, questionnaires, budgets, and other documents.

Communication:

Prepare correspondence, memoranda, reports, and invoices, utilizing various software packages and tools.

Budget and Payroll:

Assist in the administration of the departmental budget and payroll processes.

Supervision:

Oversee and train lower-level clerical staff, ensuring that office operations run efficiently.

Office Equipment:

Provide user support for office equipment and coordinates maintenance of office equipment. Maintains office supply inventory. Coordination of office equipment leases.

Financial Management:

Process invoices, incoming financials, purchase orders, track grant revenue and expenses, issues permits and manage donations and receipts.

Meeting Support:

Schedules and attends meetings on behalf of department, taking minutes for boards and commissions and other similar organizations. Participates in department/divisions development or committee meetings.

Problem Solving:

Address and resolve questions or problems arising during daily activities.

Media:

Website and social media creation and management. Create graphs, charts, brochures, logos, and other materials for multiple departments and administration . Performs other work as required and assigned. View the

Job Profile Schedule :

The work hours for this position generally are 8:00 - 4:30 p.m., and may be subject to after hours, evenings and weekends.

Benefits:

The city is proud to provide a competitive healthcare package which includes single insurance premiums covered 100% by the employer and family covered 90%. The 2026 Family health insurance premiums are valued at an average of $33,253 annually. Many voluntary benefits, including disability and flexible spending accounts, are also offered. See benefit overview for more information on City benefits.

Retirement :

An excellent retirement pension plan is provided by the city through the Public Employee Retirement Association (PERA) .

Paid Leave :

Information on vacation, sick leave, personal days, and holidays can be found in the applicable labor union contract . How to

Apply :

Send a fully completed application , cover letter and resume to the Human Resources Email . To learn more about the City of St. Cloud community, visit the Community Profile Qualifications High school diploma and three (3) years of progressively responsible experience in an administrative support position, or similar, that require independent thinking, accountability, judgement, and organizational awareness rather than routine clerical assignments.

ADDITIONAL DETAILS

Job Id:

6903693749

Job URL:

https://ci.stcloud.mn.us/Jobs.aspx?

UniqueId=95&From=All&CommunityJobs=False&JobID=Office-Specialist-II-Community-Developme-563

Job State:

MN

Job Lat:

45.52669906616211

Job Lng:

-94.17109680175781

Job County:

Stearns County

Job Education:

High school diploma or equivalent

Job Skills:

Data analysis

Job Hash:

4463932861