An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Saint Louis Park, MN About the Opportunity We are seeking a highly organized and adaptable Administrative Assistant to join a busy, team-oriented office environment. This is an immediate need with the opportunity to transition into a long-term position. The ideal candidate thrives in a fast-paced setting, enjoys supporting a variety of administrative functions, and is willing to jump in wherever needed to help the team succeed. Key Responsibilities Prepare, edit, proofread, and manage business documents including reports, presentations, proposals, correspondence, and other materials Monitor and respond to administrative support requests Maintain organized filing systems and project documentation Coordinate travel arrangements and itineraries Schedule meetings, conference calls, and room reservations Partner with vendors regarding office services and facility needs Support reception coverage, mail distribution, shipping, and office operations Maintain office supplies, break room inventory, and overall facility readiness Assist with special events, including setup and coordination Support departmental administrative procedures and systems Provide exceptional customer service to internal stakeholders Proactively identify opportunities to support team and office needs Qualifications Proficiency in Microsoft Office 365, including Word, Excel, Outlook, and calendar management Strong document formatting, proofreading, and organizational skills Experience handling confidential information with discretion Experience coordinating mail, shipping, and office logistics Excellent communication and customer service skills Ability to prioritize tasks and adapt to changing business needs Ideal Candidate Flexible and comfortable in a dynamic environment Solution-oriented with a positive attitude Able to manage multiple priorities and work effectively under pressure Quick learner with strong attention to detail Team-focused and willing to support a wide range of responsibilities Self-starter who takes initiative without being asked Schedule & Overtime Standard schedule: Monday-Friday, 8:00 AM-4:30 PM Overtime is expected, typically 4-6 hours per week, depending on business needs Flexibility to occasionally start as early as 7:00 AM or work as late as 6:30 PM Additional hours may be needed for special events, large projects, or team coverage Additional Information This team is currently experiencing organizational changes and increased workload demands. The selected candidate will play a critical role in supporting office operations and helping the team navigate a busy and evolving environment. This position is ideal for someone who enjoys variety in their workday and is looking for an opportunity to grow into a long-term role. Apply today if you're an organized, dependable professional who enjoys being the go-to resource for office and administrative support. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
