Office Coordinator - Onsite

The nation's leading administrator of insurance services is looking for YOU. This is your opportunity to join a company with a culture that promotes respect for people, integrity, learning and initiative.

WE ARE THE KIND OF EMPLOYER YOU DESERVE.

illumifin is a leading provider of business process outsourcing for the insurance industry, managing policies for the nation's largest insurers. We also provide clients with unique risk management insight built upon our proprietary databases. The Office Coordinator opening is located in Woodbury, MN . This role ensures the smooth daily operation of the corporate headquarters by overseeing administrative procedures and facility management. As the first point of contact for our company, the Office Coordinator plays a key role in making a positive impression on our visitors and providing essential support across the organization.

OFFICE COORDINATOR RESPONSIBILITIES

Visitor Management:

Greet, welcome, and direct guests, clients, and vendors to the appropriate person or office. Ensure all security requirements for visitors are met.

Communication Hub:

Appropriately route/respond website and email inquiries.

Administrative Support:

Perform clerical duties like filing, scanning, photocopying, and faxing. Handle conference meeting services.

Facility & Vendor Management:

Ensure facility, including all furniture, fixtures, equipment (FF&E) are clean and serviced and operational to meet business needs.

Supplies & Inventory:

Order, store, and distribute office supplies and equipment

Mail Handling:

Receive, sort, and distribute daily mail and deliveries.

OFFICE COORDINATOR REQUIREMENTS

Education:

High School Diploma or equivalent is required. 2 years of experience in administrative support required. Ability to handle confidential information. Solid verbal and written communication skills. Strong multitasking and time-management skills with the ability to prioritize tasks. Proficiency in Microsoft Office Suite and experience with office equipment. Customer focused mindset. Minnesota e-Notary is a plus. The base pay target for this position is $24/hour depending on experience and qualifications illumifin is an Equal Opportunity Employer (EOE/AA) and participates in E-Verify. illumifin will not discriminate in its employment and employment-related decisions against any applicant or employee based on age, race, gender, creed, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, membership or activity on a local commission, or any other characteristic protected under state, federal, or local law.

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Referral program Retirement plan Tuition reimbursement Vision insurance Application Question(s): Are you ok with working on-site in Woodbury, MN?

Education:

High school or equivalent (Preferred)

Experience:

Administrative Support:

2 years (Preferred)

Work Location:

In person