Support Staff - Attendance Secretary

Mexico 59 SD

Mexico Middle School - Mexico, Missouri Job Details

Job ID:

5920237

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately

Job Description

POSITION TITLE

Attendance Secretary

REPORTS TO

Building Principal

LOCATION

School Building

QUALIFICATIONS

High school diploma required; Associate's degree preferred

Minimum of 2-3 years clerical or office experience, preferably in a school setting

Strong computer skills, with proficiency in Google programs

Strong communication and organizational skills

Such alternatives to the above qualifications as the Board may find appropriate

PURPOSE STATEMENT

The School Building Attendance Secretary is responsible for maintaining accurate student attendance records and supporting daily office operations within the school building. This position serves as a primary point of contact for attendance-related communication with families and ensures compliance with district and state attendance requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Attendance Management and Reporting

Maintain accurate daily student attendance records in the district's student information system

Monitor and verify absences, tardies, and early dismissals

Communicate with parents/guardians regarding student absences and attendance concerns

Prepare and distribute attendance letters and required notifications

Generate attendance reports for administration and district reporting

Ensure compliance with state attendance laws and district policies

Track and document truancy-related information as directed by administration

Front Office and Student Support

Serve as the primary point of contact for students, families, and visitors Answer phones, receive messages, and respond to inquiries from staff and parents

Assist with student check-in and check-out procedures

Maintain confidentiality of student records and information

Support building administrators with attendance-related documentation and meetings

Records and Administrative Support

Maintain organized and accurate student files related to attendance

Assist with enrollment, withdrawal, and transfer documentation as assigned

Support data entry and record verification for state reporting requirements

Provide clerical assistance to building administration as needed

Participate in building meetings and professional development as assigned

OTHER JOB FUNCTIONS

Abide by state statutes, school board policies, and regulations

Attend meetings as assigned

Maintain accurate, complete, and correct records as required by law and district policy

Take necessary precautions to protect confidential student information

Perform other duties as assigned by the Building Principal

KNOWLEDGE, SKILLS, AND ABILITIES

Strong attention to detail and accuracy

Ability to manage confidential information with discretion

Effective written and verbal communication skills

Strong organizational and time-management skills

Ability to work independently and as part of a team

Ability to manage multiple tasks in a fast-paced environment

WORK ENVIRONMENT

Office setting within a school building

Frequent interaction with students, families, staff, and visitors

Extended periods of sitting and computer use

Occasional lifting of office materials up to 20 pounds

Participation in school events or meetings outside of regular hours as needed

ATTENDANCE

Consistent and regular attendance is an essential function of this position

FLSA Status

Non-Exempt

Salary Grade

Support Staff

TERMS OF EMPLOYMENT

9 months; 204 days

Background clearance required; the results of which must be satisfactory to the District.

EVALUATION

Performance will be evaluated by the Director of Special Services in accordance with district policies and teacher evaluation procedures.

Applications will be screened as they are submitted. The position will remain posted until filled.

The Mexico Public School District is an

EQUAL OPPORTUNITY EMPLOYER. NOTICE OF NONDISCRIMINATION

Our School District Prohibits discrimination and harassment against employees, students or others on the basis of race, color, national origin, sex, age, ancestry, religion, disability by law in admission or access to, or treatment or employment in its programs and activities.

Position Type:

Part-Time

Salary:

$15.50 Per Hour