An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Staff, Dependent upon grant funds, Mondays-Thursdays (daytime hours)
COMPENSATION
Compensation commensurate with grant guidelines
RESPONSIBLE TO
Out-of-School Youth Coordinator FUNDING:
Twin Districts Workforce Development Area
FUNCTION
The incumbent is responsible for supporting the WIOA Out-of-School program by assisting the Coordinator and Career Coach with enrollment, work experience, and recruitment. He/she will also help record participant scores, attendance, case notes, and other clerical duties associated with participant enrollment, service delivery, clerical duties, and continuing eligibility.
DUTIES AND RESPONSIBILITIES
Determine which students are eligible for the program by managing assessment scores, meeting with students, and completing eligibility and enrollment paperwork. Assist the Out-of-School Youth Career Coach and Youth Program Coordinator with regular duties and responsibilities. Collect and maintain accurate daily progress and attendance records for each participant. Record and manage case notes and data related to participant enrollment and service delivery. Provide support in grant implementation at multiple sites. Provide support and perform clerical duties. Track student progress for credential incentives and reporting. Assist in preparing weekly data reports to the Program Coordinator and other entities affiliated with the project. Connect eligible participants with the program as an active recruiter. Assist students in pursuing their career and educational goals. Make referrals to appropriate departments on campus or agencies off campus for advisement and resources. Connect participants with employers, workforce development courses, and post-secondary education. Recruit Workforce College participants on a continuous basis following all Jones/funding guidelines. Work with Jones Marketing department to advertise programs. Use and maintain computer hardware when available. Follow all guidelines and policies set by the local sponsor, the Jones AE office, Jones College, SMPDD, Twin Districts Workforce Development Area, and the Mississippi Community College Board (Office of Adult Education). Abide by the schedule (time and dates) set by Jones. Other duties as deemed necessary for achieving the objectives of the program.
MINIMUM REQUIREMENTS
Five or more years of experience in clerical/ data management in a WIOA program.
PREFERRED QUALIFICATIONS
Associate degree with a focus in a clerical-related field (Two or more years of experience in data management with some college coursework can be substituted for a degree). Excellent organizational and time management skills. Grant-funded experience. Excellent communication skills (oral and written). Self-motivated with the ability to work with minimum supervision. Genuine interest in helping people. Ability to establish rapport with students from diverse backgrounds. Computer literacy with specific experience in Microsoft Word and Microsoft Excel.
JONES COLLEGE STATEMENT OF NON-DISCRIMINATION
Jones County Junior College does not discriminate on the basis of race, color, national origin, age, sex, or disability in its programs, activities, or employment practices. The following persons have been designated to handle inquiries and grievances regarding the non-discrimination policies: (ADA/ Section 504) Sarah Jones, Director of Counseling; ADA Coordinator, Student Affairs, phone 601-477-4070; email ADACoordinator@jcjc.edu and (Title IX) Sarah Ishee, Title IX Coordinator, Hutcheson Hubbard Administration Building, phone 601-477-4215; email TitleIXCoordinator@jcjc.edu. Jones County Junior College, 900 South Court Street, Ellisville, MS 39437.
