We are seeking a full-time, organized, and detail-oriented Administrative Assistant to work in our daily office operations and support our financial data workflows. In this multi-faceted role, you will handle general administrative duties while utilizing Sage Intacct to process high-volume data entry, manage billing cycles, and drive collections. The ideal candidate possesses sharp attention to detail for routine auditing, exceptional typing accuracy, and professional communication skills.

Job Details Job Type:

Full-Time Schedule:

Day shift, Monday to Friday (Standard office hours)

Key Responsibilities Heavy Data Entry:

Process and input large batches of daily financial transactions, vendor invoices, and tracking records into databases with zero errors.

Billing & Invoicing:

Prepare, verify, and issue high-volume customer invoices accurately through Sage Intacct .

Collections:

Monitor accounts receivable aging reports, initiate professional outbound contact regarding overdue accounts, and secure past-due balances.

Auditing & Reconciliation:

Conduct routine audits of bank statements, expense receipts, and internal ledgers to detect and correct discrepancies.

Office Administration:

Answer phone calls, greet visitors, manage mail distributions, and maintain organized digital and physical filing systems.

Accounting Support:

Assist with accounts payable processing, organize documentation, and compile data to support month-end close workflows.

Required Skills and Qualifications Experience:

2-4 years of experience in an administrative assistant or office support role handling data entry, billing, or basic bookkeeping.

Software Expertise:

Direct, hands-on experience using Sage Intacct is recommended.

Speed & Accuracy:

Exceptional alphanumeric and 10-key typing speeds, with a proven history of maintaining low error rates during high-volume entry.

Excel Skills:

Proficiency in Microsoft Excel or Google Sheets for sorting data, cross-referencing files, and tracking inventory.

Communication:

Firm yet highly professional verbal and written communication skills for client-facing tasks and collections.

Education:

High school diploma required; an Associate Degree is a plus. Benefits Offered 401(k) 401(k) matching Health insurance Dental insurance Vision insurance Life insurance Vacation time

Pay:

$18.00 - $22.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person