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C
Confidential
Office Assistant
Entry-Level JobVerifiedNo experience needed
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Montana data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$45,970 / year median in Montana
-10% projected decline
Job Description
Job Overview We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office activities, providing exceptional support to staff and clients alike. The ideal candidate will possess strong computer skills, excellent communication abilities, and a proactive attitude. As an Office Assistant, you will be the backbone of our administrative functions, handling a variety of clerical tasks with enthusiasm and precision. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace environment. Applicant MUST be okay with animals. Responsibilities Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy Perform data entry and maintain accurate records. Assist with calendar management, scheduling appointments, and coordinating meetings for staff and clients Handle clerical duties such as filing, proofreading documents, and preparing correspondence with attention to detail Provide excellent customer service by responding promptly to inquiries via phone or email and ensuring client communication is clear and friendly Skills Strong computer literacy. Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Exceptional phone etiquette and experience managing multi-line phone systems for front desk or customer support roles Previous office management or administrative experience preferred. Strong typing skills with attention to accuracy for proofreading documents and data entry tasks Ability to prioritize tasks efficiently using time management techniques to meet deadlines consistently Join us as an Office Assistant where your organizational talents will shine! Your proactive approach will help create a welcoming environment for clients and colleagues alike. We value energetic individuals who thrive on multitasking and delivering outstanding support every day.