Business Services Coordinator Department:

Office of Arts Engagement - 540400 Minimum Qualifications Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Special Note:

This is a generalized representation of positions in this class and is not intended to reflect essential functions per ADA. Examples of competencies are typical of the majority of positions, but may not be applicable to all positions. License/Certification Required Essential Job Functions The Office of Arts Engagement and Cultural Resources (OACP) encompasses two areas and two teams of staff: The Schaefer Center for the Performing Arts team administers year-round arts programming, including "The Schaefer Center Presents," An Appalachian Summer Festival, and a comprehensive program of arts education programming (including the APPlause K-12 Performing Arts Series). The Turchin Center for the Visual Arts (TCVA) team administers year-round exhibition, education and outreach programming. Collectively, these programs encompass a variety of music, dance, theater, visual arts and film programming throughout the year. The office also manages both the Turchin Center and the Schaefer Center as venues for campus and community events. Key to the mission of these series is the university's teaching mission and the goal of making high-quality arts programming accessible to all. Gifts from individual and corporate donors enable both areas to maintain standards of artistic excellence and to offer affordable access to their programs to a wide audience. The Business Services Coordinator is a vital part of the Office of Arts Engagement by being proactively and diligently focused on accurate budgeting, expense coding, and financial planning. Duties & Responsibilities include: Reports to the Director of Business Services. Manage the recording, reconciliation, and coding of all transactions for the Office of Arts Engagement and Cultural Resources (Turchin Center, App Summer, Schaefer Center), Oversee payment of invoices and processing of contracts (YoMart). Generate invoices, journal entries, and contracts Manage travel requests, approvals, reconciliation, and submissions. Reconcile monthly PCard and Foundation Card reports. Make deposits Analyze spending and monitor budgets Complete cash and credit deposits, purchases, compliance requirements, donation processing, pcard receipt management, and monthly reconciliations. Assist with payroll submission. Manage artist payments for sale of artwork on display for Turchin Center. Careful recording of all transactions, coding to appropriate funds and accounts, in both internal system and university system. Ensure all financial record-keeping is audit-compliant Proactive in problem-solving in regard to financial recording SOPs Assist in the contracting process for all vendors that require terms, signatures, and contracts. Work with staff to maintain and improve their receipt submissions and funding requests Interpret state and university-level financial policies and procedures for accurate implementation within the department Manage Electronic Personnel Authorization Form (EPAF) for student employees of the Turchin Center for the Visual Arts Assist Schaefer programming and TCVA Curator to process artist payments. Assist with Educational/Outreach events/programs, as needed. Aid the Director of Business Services with monthly and annual budget report preparation and budget writing. Review purchases and payments for accuracy in coding, fund allocation, and efficient processing through the university system. Aid the Director of Business in monitoring cash flow, compliance, and fund allocation. Generally contribute to successful, efficient office operations as needed. Knowledge, Skills, & Abilities Required for this Position Exceptional oral and written communication skills Interpersonal abilities Attention to detail Strong understanding of budgets, financial reconciliation, and accounting Must have a valid driver's license Preferred Qualifications Exceptional oral and written communication skills and interpersonal abilities Strong organizational skills and attention to detail Professional experience/background in customer service, office management and administration Demonstrated ability to work at a high level with financial data and organization

Work Schedule/Hours:

Mon-Fri; 8am-5pm

Anticipated Hiring Range:

$43,260 - $44,558

Closing Date:

10/11/2026 To apply, visit https://appstate.peopleadmin.com/postings/56372 Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation. je-35a5be2cbd484927a1f89979180df584