Job Title:

Project Assistant Position Overview:

The Project Assistant will be responsible for all clerical aspects of the project as assigned by the Project Coordinator. Other duties include handling incoming calls and other communications, managing the filing system, recording and reporting information as needed, greeting visitors as required, updating paperwork, maintaining documents and word processing, performing general office clerk duties and errands, coordinating events as necessary, maintaining and updating supply inventory, maintaining office equipment as needed, experience as a virtual assistant, and creating, maintaining, and entering information into databases. The Project Assistant acts as a gatekeeper, liaison, and trusted advisor, contributing to the success of the project and the broader organization.

Key Responsibilities:

• Manage and maintain the project calendar, schedule meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between the project team and internal/external stakeholders, screening calls, emails, and requests.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate events, including gathering and distributing materials, setting up virtual or physical meeting spaces, and following up on action items.
• Conduct research, compile data, and prepare briefings for the project team on key topics or upcoming meetings.
• Ensure the team is well-prepared for events by providing detailed materials and supplies.

Requirements:

• Bachelor's degree in Business Administration or a related field (preferred but not required).
• Proven experience as a Project Assistant or project support role.
• Strong organizational skills with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills, with attention to detail.
• Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint), and scheduling tools such as Outlook or Google Calendar.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Strong interpersonal skills with the ability to build relationships at all levels of the organization.
• Flexibility and adaptability to shifting priorities, deadlines, and project demands.