Office Coordinator Ajinomoto Health & Nutrition North America, Inc. - 3.7 Raleigh, NC Job Details Full-time 6 hours ago Qualifications Administrative experience High school diploma or GED Full Job Description Manages daily administrative operations of an office, coordinates schedules and communications, supports staff and management, handles correspondence, organizes meetings and events, maintains office supplies and records, and ensures efficient office workflow. Coordination and Support Schedule and coordinate with external vendors and suppliers to ensure efficient office operations Report general maintenance needs and manage completeness Order and maintain office supplies Manage purchase orders by confirming accuracy and forwarding to accounting for processing Distribute mail accordingly and process shipping for FedEx and/or UPS Assist with the coordination of conference calls, meeting planning, and assist with meeting room reservations Coordinate travel and hotel arrangements for guests and managers, as requested Maintain visitor control by screening and admitting guests pursuant to the Visitor Control Policy Plan, coordinate, and facilitate ordering of meals for business meetings and other office functions Schedule, coordinate, and facilitate monthly meetings as requested In collaboration with appropriate departments, manage building improvement projects for the business office Coordinate training on office procedures for new and existing business office employees In collaboration with plant HR and the Communications department, create, post, and manage content for the digital message boards Specialty and Personal Care Maintain suitable inventory based on shelf life and local demands by auditing inventory and ordering from necessary suppliers for the Specialty & Personal Care division Coordinate and ship SPC samples to North American and Canada customers via UPS and/or FedEx Organize and maintain samples Other Performs other job-related duties and responsibilities as assigned

EDUCATION, CERTIFICATIONS AND EXPERIENCE

Required:

High school diploma, GED, or equivalent 3+ years' experience working in an office environment Preferred Prior experience supporting an office

KNOWLEDGE, SKILLS AND ABILITIES

Working knowledge of Microsoft Office applications Demonstrates discretion and the ability to keep matters confidential Must be an initiative-taker with great initiative Ability to make decisions, as necessary Ability to multitask Demonstrate exceptional attention details Ability to communicate effectively with internal and external stakeholders