An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
The Tribal Gaming Department Administrative Assistant provides administrative, financial, and regulatory support to the Tribal Gaming Commission and staff to ensure efficient, compliant gaming operations. This role manages regulatory documentation, assists with background investigations and drug testing, supports fiscal tracking and reporting, and coordinates Commission meetings and program activities. The position requires strong organizational skills, financial accuracy, professionalism, and strict confidentiality in a fast-paced regulatory environment.
The ideal candidate is detail-oriented, proactive, professional in public interactions, and committed to upholding Tribal gaming regulations and financial accountability standards.
KEY DUTIES & RESPONSIBILITIES
Coordinate appointments, calls, and follow-up actions related to gaming regulatory activities and Commission operations.
Assist individuals with background investigation applications and drug testing procedures, including preparation and documentation of test specimens.
Maintain accurate financial records for Gaming program funds, reconcile accounts monthly, and process purchase orders, travel authorizations, and mileage claims in compliance with Tribal financial policies.
Research, compile, and prepare monthly, quarterly, and annual activity and fiscal reports.
Organize and maintain confidential regulatory files, licensing records, incident reports, and internal control documentation.
Support Gaming Commission meetings by preparing agendas, issuing notices, compiling materials, and coordinating logistics.
Schedule staff meetings, trainings, workshops, and professional development activities.
Draft and review memorandums, correspondence, and official documents with professionalism and accuracy.
Serve as a point of contact for program expenditures and administrative coordination.
Remain available on-call during casino operating hours for required testing or regulatory matters as needed.
PREFERRED QUALIFICATIONS
Degree in Business Administration/Management or related field with previous experience preferred. Valid driver's license.
