Overview We are a growing company seeking an experienced and highly organized Office Coordinator to join our team. This position plays an important role in keeping our office and business operations organized and running smoothly. The ideal candidate is an extremely professional individual with excellent attention to detail, strong customer service skills, accounting knowledge, and the ability to manage multiple priorities in a fast-paced environment. The Office Coordinator will work closely with our management and project teams, customers, subcontractors, and vendors to ensure that administrative and project-related responsibilities are handled accurately and efficiently. Duties Office & Administrative Support Manage day-to-day administrative functions for the company Answer, screen, and route incoming phone calls Prepare and distribute correspondence, letters, emails, and reports Maintain calendars, confirm appointments, and assist with scheduling and dispatching Keyboarding, data entry, scanning, copying, filing, and general office organization Audit and maintain project files, documentation, and customer records Request and track certificates of insurance and subcontractor agreements Maintain confidentiality and handle time-sensitive information Provide administrative support to project managers and other team members Customer Service Serve as a professional and friendly point of contact for customers and clients Field customer calls and route them to the appropriate team member Help resolve open issues and ensure customer expectations are addressed Coordinate scheduling and communication with customers Review proposals and contracts for customers Distribute proposals, contracts, and related documents Maintain organized records of proposals, contracts, and project documents Accounting Support Enter financial information into QuickBooks Assist with Accounts Payable and Accounts Receivable Download and enter credit card transactions in a timely manner Sort and route incoming invoices to the appropriate team members for approval Requirements 3-5 years of administrative, office coordination, or related experience Extremely professional and detail-oriented Strong customer service focus General accounting knowledge and understanding of Accounts Payable, Accounts Receivable, and account reconciliation High computer aptitude and willingness to learn new software and systems Strong working knowledge of QuickBooks, Microsoft Excel, and Word Excellent written and verbal communication skills Strong organizational and time-management skills Ability to prioritize and manage multiple responsibilities Ability to interact professionally with customers, subcontractors, vendors, and coworkers Ability to handle confidential information appropriately Strong problem-solving and decision-making skills Ability to work independently while also functioning effectively as part of a team The Ideal Candidate The ideal candidate is someone who takes ownership of their responsibilities and keeps things moving without needing to be constantly reminded. You should be comfortable managing several priorities at once, communicating with customers and coworkers, working with financial information, and keeping detailed records. What We Offer Full-time, Monday-Friday schedule Consistent daytime hours Opportunity to work with a growing local company Variety of responsibilities and opportunities to learn Professional and collaborative work environment Opportunity for long-term growth within the company Please submit your resume and a brief introduction explaining your relevant experience and why you believe you would be a good fit for our team. We are looking for someone who is ready to become an important part of our office operations and contribute to the continued growth of our company.

Pay:

$20.00 - $25.00 per hour Expected hours: 40.0 per week

Experience:

Administrative:

3 years (Preferred)

Location:

Londonderry, NH 03053 (Preferred) Ability to

Commute:

Londonderry, NH 03053 (Preferred)

Work Location:

In person