We are looking for an organized and dependable Administrative Assistant to support daily operations and provide high-level coordination for leadership in Clark New Jersey. This Long-term Contract position is ideal for someone who can manage shifting priorities, keep documentation and schedules on track, and serve as a reliable point of contact across office functions. The role combines executive support, administrative coordination, and operational follow-through in a fast-paced environment.

Responsibilities:

• Oversee leadership calendars by arranging appointments, adjusting schedules, and ensuring meeting details remain accurate and up to date.
• Coordinate meeting logistics such as room scheduling, invitations, materials preparation, and follow-up communication for leadership and team discussions.
• Create, organize, scan, file, and distribute business documents while maintaining orderly electronic records for easy retrieval.
• Support reporting and office projects by preparing spreadsheets, presentations, and other administrative materials needed by management.
• Arrange business travel plans, compile required authorizations, and assist with expense submissions and reimbursement documentation.
• Help manage purchasing activities by preparing requisitions, submitting payment-related paperwork, and tracking invoices through approval workflows.
• Follow up with internal teams on pending approvals, documentation, and processing timelines to keep administrative tasks moving efficiently.
• Provide support with timekeeping, attendance records, leave tracking, onboarding paperwork, and other employee-related administrative needs while handling sensitive information appropriately.