Assistant to the

Business Administrator JobID:

936

Position Type:

Business Operations/Assistant to the

Business Administrator Date Posted:

9/10/2026

Location:

Central Office Date Available:

10/15/2026 BOARD

OF EDUCATION OF THE MAGNET SCHOOL IN THE COUNTY OF MIDDLESEX NOTICE OF OPENING 2026-2027

Assistant to the

Business Administrator Central Office Brief Description:

The Board of Education of the Middlesex County Magnet Schools is currently seeking applications to fill the position of Assistant to the Business Administrator for the 2026-2027 school year.

Department:

Business Office of Operations Reports to:

School Business Administrator of Operations Classification:

Administrative /

Confidential Position Type:

Non-affiliated Position Summary:

Under the direction of the School Business Administrator of Operations, the Assistant to the Business Administrator must meet State Board of Education requirements for certification as a school business administrator. Experience in accounting, equipment and supplies purchasing, payroll administration, office management, data processing, budgeting, and plant operation and maintenance is desirable.

QUALIFICATIONS

Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, Public Administration, or a related field. Minimum of three (3) years of progressively responsible experience in accounting, finance, governmental accounting, or a related field. School district experience, highly preferred. NJDOE Certification - School Business Administrator (CE or Standard) Experience with New Jersey public school accounting, budgeting, payroll, grants, and financial reporting strongly preferred. Knowledge of

GAAP, GASB

standards, governmental fund accounting, internal controls, and applicable state and federal financial regulations. Knowledge of the New Jersey Department of Education Chart of Accounts and public school financial reporting requirements preferred. Demonstrated experience with payroll processing, payroll reconciliation, general ledger accounting, financial reporting, and account analysis. Experience managing or monitoring federal, state, and local grants preferred. Strong analytical, organizational, communication, and problem-solving skills. Proficiency with financial management systems, payroll systems, spreadsheets, and related business technology. Ability to maintain confidentiality and exercise sound professional judgment.

Essential Duties and Responsibilities:

The Assistant to the School Business Administrator's specific duties shall include the following: A. Budget Management 1. To assist the School Business Administrator of Operations in preparing the annual budget. 2. To assist the School Business Administrator of Operations in budget control in terms of keeping track of expenditures in relation to the budget. 3. To keep the School Business Administrator of Operations informed on budget operations. B. Accounting Procedures 1. To assist the School Business Administrator of Operations in controlling the accounting operations of the school system in accordance with state regulations and procedures. 2. To assist the School Business Administrator of Operations in making cost studies. 3. To assist the School Business Administrator of Operations in preparing monthly reports and annual reports, including projections. 4. To assist the School Business Administrator of Operations as needed and/or directed. C. Purchasing 1. To assist the School Business Administrator of Operations in all phases of purchasing in accordance with law and Board policy, including requisitions, annual supplies bidding, current order purchasing, writing of specifications for bids, deliveries, storage, etc. D. Management 1. To assist the School Business Administrator of Operations in efficient management of the business office. 2. To assist the School Business Administrator of Operations in recommending business office personnel for employment and training. E. Payroll To assist the School Business Administrator of Operations in payroll accounting, including preparation of payrolls, reports, and checks, and fringe benefits details such as Blue Cross Blue Shield, Major Medical Insurance, Pension Fund, etc. F. Food Service Program 1. To assist the School Business Administrator in the business operations related to the food service program, including distribution of surplus commodities. G. Insurance Program 1. To assist the School Business Administrator in the general operation of the appraisal, inventory, and insurance program; premiums, claims, appraisals, custodian of policies, inventories, sale of obsolete equipment, etc. H. Maintenance and Operation of Plant 1. To assist the School Business Administrator of Operations in the maintenance and operation of the plant. 2. To assist the School Business Administrator of Operations in the regular and systematic inspections. 3. To assist the School Business Administrator of Operations in planning for systematic maintenance and replacement needs. I. Planning and Construction 1. To assist the School Business Administrator of Operations in planning and following up on new construction or alterations; specifications, plans, bids, contracts, etc. J. Transportation 1. To assist the School Business Administrator of Operations in all special transportation services provided by the district.

EVALUATION

Performance of this job will be evaluated annually in accordance with the provisions of the Board policy.

TERMS OF EMPLOYMENT

The Assistant to the School Business Administrator will work on a twelve-month school year defined in School Board Policy. The Board of Education shall set the salary schedule for the Assistant to the School Business Administrator.

Comprehensive Benefit Package:

Health insurance Dental insurance Life insurance Vision insurance Retirement plan Paid time off

Appointment :

Appointment is at the discretion of the Board of Education. The Middlesex County Magnet Schools is an Equal Opportunity Employer