ADMINISTRATION ASSISTANT FOR HVAC/CONSTRUCTION CO.

Pennetta Industrial Automation Little Ferry, NJ Job Details Full-time $30 - $35 an hour 6 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance Life insurance Qualifications Construction payment applications Computer literacy Mid-level Client invoicing Bidding project phase Construction industry experience Construction document control Desktop applications Construction administrative experience Productivity software Communication skills Payroll record maintenance Construction administration project phase Time management Office experience Office record organization

Full Job Description Position Type:

Full-Time Preferred | Part-Time Considered A well-established HVAC contracting company is seeking a detail-oriented, organized, and dependable professional to join our team. The ideal candidate will have experience in construction administration and be comfortable handling project documentation, bid paperwork, AIA documents, certified payroll, and union reporting. Responsibilities Prepare and organize paperwork and documentation for project bids and proposals Prepare, review, and process AIA documents and applications Prepare certified payroll documentation for project billing Complete and submit weekly union reports Maintain accurate project and employee documentation Assist with billing, project administration, and general office responsibilities Communicate with contractors, vendors, employees, and project personnel as needed Ensure paperwork is accurate, complete, and submitted within required deadlines Qualifications Previous experience in HVAC, construction, or a related contracting environment preferred Familiarity with AIA documents, certified payroll, union reporting, and construction billing Strong organizational and time-management skills Excellent attention to detail Ability to work independently and manage multiple deadlines Proficiency with Microsoft Office and general computer applications Professional communication skills Full-time employment is preferred; however, we will consider part-time candidates for the right person. If you are an experienced construction office professional looking for an opportunity with an established HVAC contracting company, we would like to hear from you. Please send a message with your resume and a brief description of your experience

Pay:

$30.00 - $35.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person