We are looking for an organized and dependable Administrative Assistant to support daily office operations in Orange, New Jersey. This Long-term Contract position is ideal for someone who can manage confidential information with professionalism, maintain a structured workflow, and provide strong administrative support to office leadership. The role requires excellent communication skills, sound judgment, and the ability to coordinate multiple priorities in a fast-paced school-based environment.

Responsibilities:

• Safeguard sensitive information and handle confidential materials with discretion in accordance with supervisory expectations.
• Provide administrative and clerical support for the office, using independent judgment and a solid understanding of school and district procedures.
• Manage incoming and outgoing correspondence, draft routine responses, and prepare clear written documents through typing, editing, and proofreading.
• Maintain accurate electronic and physical filing systems, ensuring records are accessible, organized, and secure.
• Coordinate calendars, schedule appointments, and support the administrator with day-to-day time management needs.
• Assist with preparing reports, presentations, and other documents by collecting information, organizing data, conducting research, and assembling final materials for distribution.
• Develop forms and track data needed for office operations, required reporting, and completion of administrative priorities.
• Organize meetings by scheduling logistics, preparing agendas and supporting materials, and following up on action items after sessions conclude.
• Monitor office supply inventory, arrange equipment service when needed, and help maintain a clean, safe, and efficient work environment.
• Support budget and account recordkeeping, oversee purchase order activity, and assist with clerical staff coordination, urgent situations, mandated training, and other assigned duties within the scope of the role.
• Experience providing administrative support in a detail-oriented office environment.
• Strong ability to manage confidential information with discretion and good judgment.
• Proficiency in data entry, document preparation, filing systems, and general office administration.
• Skilled in coordinating appointments, meetings, and multiple priorities with accuracy and efficiency.
• Effective written and verbal communication skills, including proofreading and producing clear correspondence.
• Working knowledge of office technology and ability to support basic IT-related administrative tasks.
• Ability to maintain organized financial and purchasing records and assist with routine bookkeeping activities.

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