We are looking for a reliable Office Assistant to help keep an engineering and architecture office running smoothly in New Jersey. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front desk interaction with hands-on administrative support in an office setting. The role requires strong organization, sound judgment, and the ability to handle a variety of office needs with accuracy and initiative.

Responsibilities:

• Welcome visitors, manage the front desk, and respond to incoming phone calls in a courteous and effective manner.
• Inspect conference rooms and common areas at the start of the day to ensure they are clean, organized, and ready for meetings.
• Keep shared spaces such as reception, kitchen, supply areas, printer stations, and meeting rooms stocked and well maintained.
• Receive deliveries, track incoming packages, and help coordinate messenger requests and building-related service needs.
• Order office supplies, monitor inventory levels, and arrange food orders for meetings or team needs as requested.
• Support meeting logistics by reserving conference rooms and preparing spaces before scheduled gatherings.
• Scan paper files, upload documents into the company's records system, and assist with organizing storage and retention materials.
• Provide general administrative support including typing, editing, filing, workstation setup assistance, attendance-related tasks, and other office coordination duties.