Administrative Office of the

Courts Business Unit:

24200 Administrative Assistant 2 #10102106-24200, Full-Time, Perm in Alamogordo, NM # of

Positions:

1

Opening Date:

07-17-2026 -

Close Date:

07-31-2026

Target Pay Range/Rate:

$21.01 per hour or $43,700.80 annually

GENERAL STATEMENT OF DUTIES

The Alamogordo Magistrate Court is recruiting for a full time, classified, Administrative Assistant 2 (10102106), 24200 in Alamogordo, New Mexico. Acting under general supervision, this position is exclusive to the front desk and will primarily provide customer service both in person and over the phone. Prepare and process court documents, perform judicial procedures and work with the court case management system. Finalist(s) may be subject to criminal background checks..

EXAMPLES OF JOB DUTIES

The Administrative Assistant 2 is responsible for providing clerical and administrative support. Prepares documents, performs data entry, electronically files documents, makes copies, and mails or disseminates records. Serves as a Court Monitor, attends court proceedings and ensures there is an audible recording of judicial proceedings, and receives, maintains, and processes court exhibits. Administers courtroom technologies for court proceedings. Performs data entry, electronically files documents, makes copies, and mails or disseminates records. Drafts, proofreads, edits, disseminates and documents, and manages the timely processing of documents, correspondence, and records. Schedules and maintains a docket or calendar of deadlines and appointments. Manages and coordinates the timely processing of documents, correspondence, and records. Manages and tracks information and data using electronic databases. Manages and routes files and information to the appropriate destination. Answers telephones, provides customer service, and greets visitors. Demonstrates conflict resolution and de-escalation while providing customer service. Provides support to judges and staff, and coordinates and schedules meetings, facilities, training, testing, vehicles, travel, staff, videoconferencing, and teleconferences. Takes minutes and provides support to facilitator committees and staff. Compiles and prepares statistical reports or analyses. May act as site coordinator to coordinate services with outside vendors. Provides clerical and administrative support for Hearing Officers, departments, and/or court administration. Demonstrates conflict resolution and de-escalation while providing customer service. May provides notarization services. May develop and maintain filing systems. Acts as a liaison between committees, the public, other public entities, court personnel, litigants, and/or attorneys. Receipts, balances, reconciles, and distributes incoming monies. May coordinate, track, oversee, and schedule special program events, program participants, and/or program contracts. Assists in the smooth and efficient office operations. Orders supplies and ensures equipment is maintained. Performs records maintenance and management to include the retention or destruction of records. May assist in the courtroom or with court programs. Other duties as assigned.

COMPETENCIES/QUALIFICATIONS

The successful applicant should demonstrate knowledge of customer service practices, establishing priorities and meetings deadlines, managing multiple projects concurrently, preparing and organizing documents and correspondence, maintaining accurate files and records, general office practices, basic understanding of conflict resolution techniques, excellent oral and written communications, time management, attention to detail, strong organizational skills, knowledge of office management systems, working knowledge of office equipment, ability to use MS Office, and general administrative activities.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co- workers, clients, the public, judges, and justices.

• This job description is

ILLUSTRATIVE

ONLY and is not a comprehensive listing of all functions performed.

BENEFITS

Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/] State paid life insurance, supplemental and dependent life insurance Optional flexible spending accounts for medical, day-care, and travel expenses Paid vacation and sick leave up to eight (8) weeks Eleven (11) paid holidays Up to 12 weeks of paid parental leave Deferred Compensation 457(b) plan Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/] Flexible work schedules and alternative work locations

• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM Bilingual compensation
• Training and career development opportunities Higher education opportunities, educational leave, and tuition reimbursement May qualify for the Public Service Loan Forgiveness Program (PSLF) May receive overtime holiday or shift differential pay
• May receive physical fitness leave
• What are your benefits worth?
• These benefits vary by job classification or need

QUALIFICATIONS MINIMUM QUALIFICATIONS

Education:

A high school diploma or GED.

Education Substitution:

None.

Experience:

Three (3) years of experience providing administrative, secretarial, or clerical support, providing customer services, answering phones in an office environment, working at a front desk, handling money in office environment, and/or a related field.

Experience Substitution:

Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

TO APPLY

Submit a New Mexico Judicial Branch Application or Resume Supplemental form with proof of education and typing certification by 5:00 pm on the closing date. Twelfth Judicial District Court Roselyn E. Flores, Human Resources Dept. 1000 New York Ave., Room 209 Alamogordo, NM 88310

Phone:

(575) 812-5082 aladref@nmcourts.gov

PROOF OF EDUCATION REQUIRED. EQUAL OPPORTUNITY

EMPLOYER