POLICE INVESTIGATIVE ADMIN ASSISTANT

Description Receives incoming calls to the Criminal Investigation Division, screens calls, providing information and assistance, or transfers to the appropriate detective, division, or outside agency. Provides assistance to members of the department with various forms and research Essential Duties Assists outside agencies in their investigations by providing researched information. Assists victims, witnesses and suspects regarding criminal procedures. Maintains the department's contingency checkbook and reconciles monthly. Maintains the division's contingency accounts and prepares monthly reports, submits through the chain of command for review and approvals. Provides assistance to supervisors in preparation of monthly divisional reports. Prepares and mails screened case letters. Receives faxes and emails from the District Attorney's office and other outside agencies and presents them to the appropriate section for proper follow-up. Acts as a backup to the Administrative Assistant, Police Operations Assistant and Investigative Aide in their absence. Receives all subpoenas from City Court, District Attorney's Office, and disseminates all the subpoenas through the Power DMS System.

Vehicle Compliance Form entry:

To be in compliance with the State DMV for the ordering of undercover plates and/or renewal requests. Assists detectives in scanning documents into Spillman. Prepares and processes purchase orders, ensuring compliance with city policy and state procurement procedures. Solicits quotes from vendors for services, material and equipment utilized in the Police Department. Prepares check requests. Purchases and maintains adequate inventory; issues departmental office supplies, uniforms and equipment. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

NON-ESSENTIAL DUTIES

May serve on various employee committees, as required and assigned.

Minimum Qualifications Education and Experience:

Graduation from high school or GED equivalent required. Previous clerical experience preferred.

Skills, Knowledge and Abilities:

Knowledge of Standard Microsoft Software and Quick Books. General knowledge of accounting principles preferred. Ability to communicate effectively with citizens that may be agitated or upset. Ability to perform duties with a high degree of attention to detail with a high degree of accuracy. Ability to establish and maintain effective working relationships with Police staff, various other agencies and general public.

LICENSING AND CERTIFICATIONS

Valid state issued driver's license required. Ability to obtain Notary public certification within one year from date of hire.

SUPERVISION RECEIVED

Works under the general supervision of the Criminal Investigation Lieutenant and/or Sergeant(s).

SUPERVISION EXERCISED

None Physical Demands & Work Environment

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May require lifting up to 25 pounds. While performing the duties of this job, the employee is frequently required to sit, stand, talk and hear. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The office environment is a high traffic area that is moderate to noisy. The City of Hobbs will provide 80% to 90% Heath Insurance Coverage from Single to Family coverage. Employees are eligible for 100% short-term disability coverage provided by the City of Hobbs. Employer PERA contributions 14.8% for general, 28.775% for

HPD, 30.9

% for

HFD. CDL

pay

• $6,000 per year (if applicable). PTO accruals start at 12 hours per month (144 hours per year) and progressively increase based on years of service to 20 hours per month (240 hours per year) at year 21. Bilingual Pay
• $1,500 dollar incentive per year upon completion of yearly proficiency test. Education Incentive
• ($1,000, $4,000, $6,000 dollars
• Associates, Bachelor's, Masters; degree must be relevant to position and above the current minimum requirements of the held position). Longevity Pay
• Begins at the completion of 10 years of service. Gradually increased. Retention Incentive
• $600 incentive yearly with years 1-9 of completed service 13 Paid Holidays. Bereavement Leave
• 5 days per calendar year per personnel rules guidelines. Military Leave
• (120 hours per year for general, 183.

75 per year for

HPD, 360

hours per year for HFD).