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New Mexico State University

Administrative Assistant Associate

Pay: $16.83/hr

Posted: 1 week ago

Location: Las Cruces, NM (Onsite)

Last Updated: 4 days ago

Hours: Full-Time

Expires: 9/30/2026

Career Insights for Office / Administrative Assistant (General)

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Based on New Mexico data

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What they do

An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.

$42,465 / year median in New Mexico

+2% projected growth

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Job Description

Administrative Assistant Associate New Mexico State University - 4.3 Las Cruces, NM Job Details Full-time $16.83 an hour 2 hours ago Qualifications Preparation of internal financial performance reports Financial data reconciliation Account analysis Invoice processing High school diploma or GED Financial records review Financial data management Handling customer service requests Front desk Facilities maintenance customer service 1 year Entry level Full Job Description 504014 Las Cruces, New Mexico, United States Staff Staff Full-time Closing at: Sep 9 2026 - 23:55

MDT Department Contact:

Susanne Berger, 575-646-2101,

Internal or External Search:

External - Open to all applicants

Advertising Summary:

Join our team! Serve as the first point of contact for Facilities & Services, providing exceptional customer service, coordinating work orders, and processing access requests.

Position Details Position Title:

Administrative Assistant Associate College/Division:

Facilities and Services Department:

500450-FS

ACCOUNTING

Location:

Las Cruces Offsite Location (if applicable):

Target Hourly/Salary Rate:

$16.83

Appointment Full-time Equivalency:

1.0

FLSA Status :

Non-Exempt Bargaining Unit Announcement:

This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding:

Not Applicable Standard Work Schedule:

Standard (M-F, 8-5) If Not a

Standard Work Schedule:

Job Duties and Responsibilities:

Performs all aspects of Facilities & Services front desk reception area. Processes and coordinates all AiM Work Orders. Processes all Electronic and Key access requests. Provides reception for all visitors at the Facilities & Services Administrative office. Under direct supervision, performs a range of accounting functions. Includes preparation of requisitions, invoices, JV's, etc. Reconciliation of general internal service unit accounts and analysis of data to verify internal consistency and completeness. Prepares a variety of recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations.

Qualifications Required Education and Experience:

High School diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications:

Preferred Qualifications:

Customer service experience, work order system experience.

Special Certification/Licensure:

Working Conditions and Physical Effort Environment:

Work is normally performed in a typical interior/office work environment.

Physical Effort:

No or very limited physical effort required.

Lifting Requirements:

Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk:

No or very limited exposure to physical risk.