Between $20.73 and

$30.05

Per Hour

Position range in Santa Fe MSA $30.08

• $42.

44 Per hour

PART TIME ADMINISTRATIVE ASSISTANT

City of Santa Fe, New Mexico

Occupation:

Executive Secretaries and Executive Administrative Assistants

Location:

Santa Fe, NM

• 87501
  

Job Type:

Part Time (Less than 30 Hours)

Posted:

09/07/2026

Positions available: 1

Source:

City of Santa Fe, New Mexico

Web Site:

www.santafenm.gov

Expires:

09/20/2026

Job #: 571-5

Job Requirements and Properties

Help for Job Requirements and Properties. Opens a new window. Work Onsite

Full Time Schedule

Part Time

Job Description

Help for Job Description. Opens a new window. General Definition of Work

Performs a variety of complex secretarial, clerical, and general administrative duties to support organizational operations and to

expedite the administration of projects designed to relieve the supervisor of administrative details within an assigned department,

division, or section of the City. Represents the City to the general public and assists individuals with a range of inquiries and

related administrative needs. Supervision Received Works under the general supervision of an assigned division director, supervisor, office manager or department head. Supervision Exercised None. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements

listed below are representative of the knowledge, skill and/or ability required. A position may not include all of the duties listed and

the listed examples are not an exhaustive list of the duties that may be found in a position of this class. Essential Functions

• Assists with organizational budget management by maintaining expense and budget data, preparing legislative funding request and grant applications, receiving payments from the public, issuing receipts, generating, and processing
  purchase orders, tracking the status of purchasing requisitions, and negotiating vendor quotes.
• Ensures the integrity of the organization's data, evaluates, and reconciles errors, compiles reports, establishes, and maintains organizational files, and distributes information to relevant parties, as appropriate.
• Liaises with other City entities/committees in order to meet customer needs and support the organization's operations; may be required to attend administrative or public hearings, taking minutes or operating recording equipment; attends
  meetings, seminars, and workshops, as required.
• Maintains confidentiality and exercises discretion in managing and disclosing sensitive information; ensures records are
  maintained in accordance with State Statues, City requirements and/or other established procedures; may assist with
  record retention and archiving activities.
• May coordinate events.
• May involve collection of outstanding balances.
• May oversee contracts, assist in the delivery of grants programs, implement grant applications, and create social
  media/promotions
• Monitors and evaluates office supply and equipment use, ensuring sufficient inventory of supplies and effective
  functioning of equipment; orders office supplies, coordinates equipment repair, maintains inventory documentation, and
  manages paperwork pertaining to purchases and office inventory, in accordance with established City processes and
  procedures.
• Operates office equipment, which may include a personal computer, copy machines, fax machines, telephones,
  document scanners, and recording equipment.
• Performs a variety of secretarial, administrative, and clerical work requiring detailed attention and care, including
  composing, typing, and printing correspondence; compiling reports, studies, basic statistics, graphs, charts, forms, and
  other specialized materials; editing and designing materials; and composing specialized documents, such as Professional Service Agreements (PSA's), Memorandums of Understanding (MOU's), Memorandums of Agreement
  (MOA's), etc.

• Provides secretarial support to management by preparing meeting agendas, compiling meeting packets for various
  boards and committees, issuing public notifications as necessary for meetings, transcribing meeting minutes, arranging
  appointments and meetings, making travel arrangements, and participating in various committees, as appropriate to the
  position.
• Represents the City with professionalism by providing quality customer service to the general public; welcomes and
  directs visitors, answers telephone calls, corresponds via e-mail and physical mail, and refers individuals to appropriate
  services, agencies and/or other relevant resources.
• Resolves and responds to customer needs and concerns using independent judgment to relay relevant and accurate
  information, escalate issues, and provide appropriate referrals to other City departments, divisions, or sections.
• Utilizes database software, where applicable, to enter and verify information from individuals and process appropriate
  departmental paperwork; effectively navigates databases, internet websites, and other resources in order to submit
  and/or obtain relevant information.

Additional Essential Functions for Assignment at

Airport:

• Able to pass an FBI Criminal History Background Check.
• Assist with airport security access identification issuance. Knowledge, Skills, and Abilities
• Ability to operate general office equipment, including telephones, copy machines, fax machines, document scanners,
  dictation and recording equipment, calculators, etc.
• Ability to balance competing priorities at once and meet established deadlines within significant time constraints.
• Ability to procure office supplies, maintain appropriate records, and coordinate maintenance and repair of office
  equipment.
• Ability to analyze and interpret various records and reports.
• Ability to establish and maintain an effective record management and filing system.
• Ability to navigate internet websites and/or databases to enter and obtain relevant information.
• Ability to interact with the public and resolve customer concerns or complaints, including the ability to weigh
  circumstances and engage in effective independent decision-making to handle a range of situations of varying
  complexity.
• Ability to maintain confidentiality and exercise appropriate discretion in handling sensitive information.
• Basic knowledge of word-processing, spreadsheets, and other special applications, including Microsoft Office Suite.
• Knowledge of basic accounting principles and practices, including the ability to make basic mathematical computations
  and to keep accurate financial accounts, documentation, and records.
• Knowledge of relevant rules and regulations related to the tasks to be performed and the ability to apply rules and
  guidelines.
• Strong organizational skills.
• Attention to Detail
• Ability to be thorough when performing work and conscientious about attending to detail.
• Customer Service
• Ability to interact with customers in a friendly and professional manner, ability to work to resolve
  issues quickly and effectively, and is knowledgeable about products and services.
• Delivering Results
• Ability to set high standards for quality, quantity, and timelines. Focuses on customer needs and
  satisfaction. Consistently achieves project goals.
• Interpersonal Skills
• Ability to show understanding, respect, friendliness, courtesy, tact, empathy, cooperation,
  concern, and politeness to others and relate well to different people from varied backgrounds and different situations.
• Learning
• Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback,
  or other opportunities for self-learning and development.
• Mathematical Reasoning
• Solves practical problems by choosing appropriately from a variety of mathematical and
  statistical techniques.
• Reading
• Understands and interprets written material, including technical material, rules, regulations, instructions,
  reports, charts, graphs, or tables; applies what is learned from written material to specific situations.
• Resilience
• Deals effectively with pres.

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