Job Summary We are seeking a dynamic and highly organized Administrative Specialist to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support for staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is proactive, tech-savvy, and excels at multitasking with professionalism and enthusiasm. Responsibilities Manage front desk duties, greeting visitors and directing phone calls with excellent phone etiquette on multi-line phone systems Handle all aspects of office management, including organizing files, maintaining supplies, and overseeing general administrative tasks Perform data entry and bookkeeping using QuickBooks and Microsoft Office applications to ensure accurate financial records Support client communication through professional correspondence, scheduling appointments, and providing outstanding customer service Assist with clerical responsibilities such as filing, photocopying, scanning documents, and maintaining confidential information securely Coordinate office activities by managing calendars, scheduling meetings, and supporting personal assistant tasks as needed Provide exceptional customer support via phone and in person, addressing inquiries promptly and professionally General housekeeping needs Fleet Licensing & Permits Skills Proficiency in QuickBooks for bookkeeping and financial management Strong computer literacy with expertise in Microsoft Office (Word, Excel, Outlook) Excellent organizational skills with the ability to prioritize tasks efficiently Previous office experience with data entry, clerical work, and customer service is preferred Exceptional phone communication skills along with proper phone etiquette Ability to handle confidential information discreetly while maintaining high levels of accuracy in data entry and record keeping Strong time management skills coupled with the ability to multitask effectively in a fast-paced environment Personal assistant or office management experience is a plus Join us in creating a welcoming workplace where your administrative talents can shine! This role offers meaningful responsibilities that support our organization's success while providing opportunities for professional growth. We value energetic individuals who are eager to contribute their skills in a collaborative setting.

Pay:

$18.00 - $23.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance Ability to

Commute:

Binghamton, NY 13901 (Required)

Work Location:

In person