An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning. Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo — the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport! SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.
SUMMARY SUNY
Brockport is accepting applications for the position of Office Assistant 3 (Calculations) in the Center for Global Education and Engagement (CGEE). This person will report to the Director and provide financial and registration support to the areas of Study Abroad, International Student Services (ISS), Washington, DC Internship Program, and overall department operations.
JOB FUNCTIONS
General (5%) Provides financial oversight to The Center for Global Education and supports the Director with the financial administration of its budget Works frequently with the following systems: Banner, QuickBooks, Bi Oracle system, Studio Abroad, Excel etc. Hires, trains and supervises student workers assisting the Office Assistant 3 (SG-14) Customer Service (15%) Serves as the primary contact for students, parents and other SUNY staff about billing and financial aid questions and issues Primary financial liaison for on-campus offices, including Student Accounts, Procurement and Payment, BASC, Financial Aid, Banner (IT Services), SUNY and domestic Study Abroad Offices and Registrar Communicates closely with foreign and domestic partner financial contacts to ensure successful and timely payments Registration (20%) Creates and implements Banner Control Table for each Study Abroad/Washington DC Program term Registers participants for OAP (Overseas Academic Program) courses in Banner Coordinates with Registration and Records to facilitate Brightspace course creation, as needed Billing & Payment (35%) Processes invoices and deposits from program partners and students Manages
SUNY OAP
tuition transfer process Ensures successful completion of purchase requisitions, standard vouchers, and wire transfer requests Processes travel vouchers, State and BASC credit card reconciliations, and check requests for the CGEE team and faculty program leaders Assesses program charges to registered program participants, using Student Accounts Billing Schedule each term Tracks and resolves payment collection issues Manages billing agreements with select non-SUNY schools and develops new billing agreements, as needed, with Brockport's IT Banner Services Manages billing adjustments Maintains financial records of student payments and reconciles against Banner reports Budgeting (10%) Assists Director with preparation of annual budget for the CGEE, develops and maintains financial reports, working cost and revenue charts Prepares Education Abroad program budget sheets and disseminates budget information to relevant stakeholders Maintains financial records including program expenditures and revenue, office expenditures, tuition revenues, and accept fee revenues, office payroll payments, travel reimbursements, office expenditures, credit card expenditures Insurance (15%) Serves as Insurance coordinator for all inbound and outbound activity Assesses appropriate insurance charges to study abroad and international student bills Reconciles health insurance invoices to student billing and ensure on-time payment of invoices
REQUIREMENTS
Minimum Qualifications:
Candidates must have permanent appointment in an Office Assistant 3 (Calculations) New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Office Assistant 3(Calculations) Full Time - Brockport location.
Promotion:
one year as an Office Assistant 2; or one year of permanent service in a clerical, keyboarding, or paraprofessional title allocated to Grade 7 or higher.
Preferred Qualifications:
Demonstrated ability to take initiative, work independently and perform as a valued team member. Detail oriented, strong organizational skills. Professional with the ability to demonstrate outstanding customer service skills. Advanced knowledge of MS Excel, Quickbooks, Banner. Ability to work in a diverse environment with a variety of constituents.
ADDITIONAL INFORMATION
Work Schedule:
37.5 hours/week: Monday - Friday 8:00am - 4:00pm
Benefits:
Benefits eligible. Find out more about benefits at Careers@Brockport .
Application Instructions:
This position is not eligible for visa sponsorship. Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by August 7. Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.
Background Investigation Statement:
All applicants are subject to a pre-employment background check.
Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.
Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.
Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu . Determinations or requests for reasonable accommodation will be made on a case-by-case basis. SUNY Brockport is an
AA/EEO/ADA
employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.
