Executive Liaison

Overview We are seeking a dynamic and highly organized Executive Liaison to serve as a vital connector between executive leadership and internal teams, clients, and external partners. This role offers an exciting opportunity to facilitate seamless communication, coordinate complex projects, and manage a variety of administrative functions that keep our executive operations running smoothly. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a passion for supporting high-level executives in a fast-paced environment. This paid position is perfect for someone eager to contribute to an influential organization while honing their administrative expertise. Responsibilities Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using tools such as Microsoft Outlook Calendar and Google Workspace. Act as the primary point of contact for internal and external stakeholders, demonstrating excellent phone etiquette and professional communication skills across multi-line phone systems. Assist with event planning for corporate meetings, conferences, and special events, ensuring all logistics are handled efficiently from venue arrangements to materials preparation. Manage office operations by overseeing filing systems, data entry tasks, bookkeeping using QuickBooks, and maintaining office supplies inventory. Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents, and transcribing meeting notes with precision. Handle sensitive information with confidentiality and professionalism while performing clerical duties such as filing, data entry, and document proofreading. Utilize office management skills to streamline workflows, improve organizational procedures, and enhance overall office efficiency. Qualifications Proven experience in executive administrative support or personal assistant roles within a professional office environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for document signing processes. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting. Demonstrated experience with event planning, project coordination, bookkeeping (QuickBooks preferred), and office management. Exceptional typing speed combined with strong attention to detail for proofreading and transcription tasks. Effective communication skills with professional phone etiquette and customer service aptitude. Ability to handle multiple responsibilities simultaneously while maintaining accuracy and professionalism. Experience with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and data entry systems is highly desirable. Join us as an Executive Liaison to play a pivotal role in supporting our leadership team's success! Your organizational prowess and proactive approach will help drive our mission forward while providing invaluable support at every turn.

Pay:

$20.00 - $22.00 per hour

Benefits:

401(k) 401(k) matching Employee assistance program Paid time off Professional development assistance Tuition reimbursement

Work Location:

In person