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Underline Utilities LLC
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on New York data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,668 / year median in New York
-5% projected decline
Job Description
Overview We are a Cable Services Company looking to add a highly organized Administrative Assistant to join our team and support our daily operations. This role is essential in ensuring the smooth functioning of office activities, providing exceptional customer service, and maintaining efficient administrative processes. Our ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Hours are Monday - Thursday, starting with 20-25 hours per week with the possibility of moving to full time, 32 - 40 hours per week, for the right candidate. Pay will DOE. Duties Serve as the first point of contact at the front desk, greeting visitors and clients with professionalism and warmth Manage fleet by updating/tracking information through digital means and process DMV transactions as needed Handle incoming correspondence, emails, and inquiries promptly and efficiently Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents Schedule appointments, coordinate calendars, and manage meeting logistics for staff and owner Support office management by ordering supplies, maintaining inventory, and overseeing general office upkeep Assist with proofreading documents, reports, and communications to ensure accuracy and clarity Support customer service efforts by responding to inquiries via phone or email with professionalism and enthusiasm Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools to prepare reports, presentations, and correspondence Conduct clerical tasks such as photocopying, scanning, faxing, and filing important documents Provide personal assistant support when needed—such as travel arrangements or special project coordination Perform daily, weekly, monthly job billing Maintain a professional environment by practicing excellent time management and organizational skills Requirements Proven experience in an office environment or administrative role with strong clerical skills Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and data entry tools Familiarity with QuickBooks is highly desirable as this may be needed down the road Excellent organizational skills with the ability to prioritize and complete tasks effectively in a busy setting with interruptions often Strong written and verbal communication skills Valid driver's license is required for running company errands Ability to handle sensitive information discreetly with high levels of professionalism High attention to detail and accuracy in data entry and record keeping Strong problem-solving abilities, ability to multitask and continue working with frequent interruptions Personal assistant or calendar management experience is beneficial for supporting company needs Demonstrated computer literacy with proficiency utilizing spreadsheets and document editing tasks Strong customer service orientation with a friendly demeanor and positive attitude This position offers an exciting opportunity to develop your career while supporting a great team. If you're energetic, detail-oriented, and eager to contribute your skills in a collaborative environment—apply today!