Coordinator

• Doctor's Office Dr.

Robert Silverman Hartsdale, NY Job Details Part-time | Full-time From $23 an hour 3 hours ago Benefits Employee discount Referral program Qualifications Microsoft Word Vendor relationship building Confidential information handling Microsoft Excel Interpersonal skills Word embeddings Executive administrative support English High school diploma or GED Medical administrative support Faxing Full Job Description Job Summary We are seeking a dynamic and highly organized Office Coordinator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly, efficiently, and professionally. Your energetic approach and exceptional organizational skills will help foster a welcoming environment for staff, patients, and visitors. You will oversee administrative functions, coordinate schedules, manage vendor relationships, and support various departments to achieve seamless office operations. This position offers an exciting opportunity for someone eager to take on diverse responsibilities and make a meaningful impact within a vibrant organization.

Position:

Provide administrative support and assistance to Dr. Silverman by utilizing available resources and technology to achieve objectives. This job requires a high level of independent work and confidentiality. Handling ad hoc projects. Respond tactfully to requests from patients, outside vendors, insurance companies, and medical facilities on various administrative and Chiropractic-related issues, focusing on customer service.

Office Administrative Support:

Perform administrative duties, including answering phone calls, taking and relaying messages, booking/canceling patient appointments, preparing correspondence, faxing, copying, filing, taking inventories, ordering supplies, calling insurance companies for payments, receiving co-pays from patients, and using a specific Chiropractic software to access and create patient data.

Projects:

Assist the doctor with special projects: social media, etc. May perform other related responsibilities as required. Social media knowledge is a huge plus.

Essential Functions/Working Conditions:

Be able to work independently and apply critical thinking in managing daily tasks of a doctor's office, with moderate supervision from Dr. Silverman. The ability to be flexible and cooperative, maintain a cheerful disposition, and be a team player in completing assignments. Work is performed in a comfortable environment requiring prompt responses to numerous requests, continuous priority changes, and the ability to react professionally to unknown or unplanned situations. This position requires the ability to express thoughts clearly and logically, apply critical thinking, and demonstrate confidentiality, tact, and diplomacy in dealing with sensitive issues.

Primary Responsibilities:

• Phone coverage
• Liaising with patients
• Scheduling appointments
• Managing incoming and outgoing correspondence
• Maintaining the filing system
• As-needed project work

Required Skills:

• Must be proficient with Microsoft Word. Knowledge of Excel a plus
• Proactive and with a friendly/cheerful disposition
• Good judgment and strong interpersonal skills
• Strong problem-solving skills
• Some previous administrative experience

Pay:

From $23.00 per hour

Benefits:

Employee discount Referral program

Education:

High school or equivalent (Preferred)

Experience:

Medical administrative support: 2 years (Preferred)

Language:

English (Required) Spanish (Preferred)

Work Location:

In person