Administrative Assistant - Design & Construction

Provide administrative coordination to ensure projects under the unit proceed in a timely and efficient manner Act as a liaison with various internal workgroups to provide support with meeting scheduling and coordination to support Design and Construction (D&C) initiatives Support the preparation of reports and process flow charts using a variety of computer applications Support the gathering of information and addressing follow-up questions in result of D&C Bright Idea submissions from general employees Provide administrative assistance by preparing materials, building and maintaining meeting agendas, taking minutes, distributing meeting minutes, and following up for completion of action items for timely execution Assist in the development of continuous improvement initiatives Additional duties as assigned to support the Operational Improvement Unit 7 years of experience as a Secretary of Office Manager with a proficient knowledge of those office programs and procedures Ability to draft letters, prepare specialized meeting agendas, create spreadsheets, use new software for office use programs and create flow charts in Visio Organized and process oriented Reliable follow-through skills Excellent written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort learning Vizio and MS Forms Clear and professional communicator Able to work effectively with diverse populations of people in a team setting yet able to work independently within established guidelines Experience supporting cross-functional teams Professional discretion when handling internal information Sponsorship is not available for this position EastPMCM #NorthPMCM #LI-SD2 Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.