An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Full-Time/In-Person (Not Remote Eligible)/Management Confidential Primary Responsibility The Senior Administrative Assistant will provide high-level administrative support to the Office of the President under the direction of the President's Executive Assistant/Director of Administration. The highest level of professionalism and confidentiality is required for this position.
Key Responsibilities:
Provide high-level executive support and coordinate administrative operations for the Office of the President, including calendar management, prioritization of requests, and ensuring the efficient flow of information and daily operations. Coordinate, manage, and attend executive-level meetings and events, including scheduling, logistics coordination, preparation and distribution of materials, attendance management, documentation of outcomes, and follow-through on action items to ensure timely completion. Draft and prepare correspondence, communications, and materials on behalf of the President's Office, ensuring accuracy, professionalism, confidentiality, and alignment with organizational standards. Develop and maintain organized records, filing systems, tracking processes, and documentation related to officer activities, chapter engagement, statewide events, attendance requests, and other executive office initiatives. Qualifications Bachelor's degree preferred; equivalent combination of education and relevant experience will be considered. Minimum of two years of administrative support experience, preferably supporting senior leadership, executives, or organizational officers. Demonstrated experience coordinating and managing complex calendars, meetings, events, and travel arrangements. Exceptional organizational, planning, and time-management skills, with the ability to manage multiple priorities and meet deadlines. Excellent written, verbal, and interpersonal communication skills, including the ability to prepare professional correspondence and communicate effectively on behalf of executive leadership. Strong customer service, relationship-building, and collaboration skills, with the ability to work effectively with diverse constituencies. Experience developing and maintaining organized records, filing systems, tracking processes, and documentation. Ability to anticipate executive needs, proactively identify solutions, and approach challenges with a problem-solving mindset.
Requirements:
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and OneDrive. Proficiency with virtual meeting platforms, including Zoom and Microsoft Teams. Availability to occasionally work irregular hours to attend events and meet deadlines, including evenings and weekends. Ability to work full-time in person at UUP headquarters in Latham, New York. Send your cover letter and resume, with "UUP Senior Administrative Assistant Application" in the subject, to Lynn Alderman, Executive Assistant to the President/Director of Administration, via email: lalderma@uupmail.org We will accept applications through August 20, 2026, but will review and interview candidates on a rolling basis as applications are received.
