Job Description:

Part-Time Executive Administrative Assistant Location:

Laurel, NY (11948) —

Near Mattituck Position Type:

Part-Time (3 Days / Week | 9:00 AM - 5:00 PM)

Pay Rate:

$30.00 / hour

Reports To:

Director

ABOUT THE ROLE

We are seeking a polished, detail-oriented, and dependable Part-Time Administrative Assistant to directly support the Director of an exclusive, private golf club located in Laurel, NY. This role is ideal for a proactive professional who thrives in a high-end, hospitality-driven environment and excels at managing administrative workflows, scheduling, and high-touch communication. You will serve as the central point of contact for the executive office, ensuring smooth day-to-day operations with discretion and professionalism.

KEY RESPONSIBILITIES

Executive Support:

Provide direct administrative assistance to the Director, including calendar management, email correspondence, document preparation, and special project coordination.

Member & Visitor Services:

Greet members, guests, and vendors with warmth and professionalism; handle incoming calls, inquiries, and executive correspondence.

Office & Operational Management:

Organize and maintain office filing systems, order supplies, manage incoming/outgoing mail, and assist with vendor management.

Financial & Record Support:

Assist with basic record-keeping, invoice processing, expense reports, and membership database updates as needed.

Event & Meeting Prep:

Assist in coordinating logistics, materials, and scheduling for board meetings, committee meetings, and club events.

QUALIFICATIONS & SKILLS

Experience:

3+ years of administrative support, executive assistance, or high-end hospitality/office coordination experience.

Tech-Savvy:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning club management software.

Communication:

Exceptional verbal and written communication skills with a professional, articulate demeanor.

Organization:

Outstanding time-management and multi-tasking skills with strong attention to detail.

Discretion:

High level of integrity, professional maturity, and discretion when handling confidential club and leadership information.

SCHEDULE & COMPENSATION

Hours:

24 hours per week (3 days/week, 9:00 AM - 5:00 PM) (Days to be agreed upon)

Pay:

$30.00 per hour

Work Environment:

Beautiful, upscale, and professional setting on the North Fork of Long Island.

Compensation / Pay

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