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IC
ITM CORP.
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on New York data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,668 / year median in New York
-5% projected decline
Job Description
Job Overview You have a car and live within 30 minutes from Plainview, NY. If you want this position, contact Al at 516-738-0388. We are seeking a dynamic and highly organized Administrative Assistant to join our team and work directly with ownership. In this vital role, you will support our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity for someone eager to develop their administrative skills and contribute to a vibrant workplace. Duties Manage phone and email, answer inquiries promptly, and direct calls with professionalism and courtesy. Perform data entry tasks accurately using spreadsheets and productivity software, maintaining organized records. Utilize Microsoft Office applications such as Word, Excel, and Outlook to prepare documents, reports, and correspondence. Assist with office management duties including supply inventory, filing systems, and general administrative support. Provide customer service by addressing client questions via phone or email and ensuring positive interactions. Support bookkeeping activities for invoicing, expense tracking, and financial record keeping. Demonstrate strong organizational skills by coordinating schedules, managing calendars, and prioritizing tasks efficiently. Qualifications Proven office experience with a solid understanding of clerical procedures and office management practices. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry. Strong computer literacy with the ability to quickly adapt to new software tools; technical proficiency is a plus. Excellent phone etiquette with experience operating multi-line phone systems; bilingual skills are highly desirable. Demonstrated organizational skills with the ability to multitask effectively in a fast-paced environment. Previous experience in customer service or front desk roles that involved client communication and support. Knowledge of accounting is helpful but not required; willingness to learn is essential. Strong typing skills with attention to detail for proofreading documents and ensuring accuracy in all work. Ability to manage time efficiently while handling multiple responsibilities simultaneously. This is a great position for someone who wants to learn the business and become self-operational in our company.