An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Administrative Assistant Onsite (8am to 5pm) LSI Solutions Inc - 2.6 Victor, NY Job Details Full-time $24 - $33 an hour 6 hours ago Benefits Paid holidays Health insurance Dental insurance Tuition reimbursement Paid time off Employee assistance program Vision insurance 401(k) matching Qualifications High school diploma or GED Full Job Description
LSI SOLUTIONS
® founded in 1986, located in beautiful Victor, New York, is a dynamic and growing medical device company with over 500 employees dedicated to advancing minimally invasive surgical instruments through research, development, manufacturing, and marketing. We have doubled in size in just the last 4 years! The LSI Campus includes 10 buildings (170,000+ sq ft) on 95 meticulously cared for acres. We are searching for passionate people looking to make a difference in the medical device industry. By joining
LSI SOLUTIONS
® an
ISO 13485
certified company, you will become part of as energetic team working together to relentlessly pursue better patient outcomes with state-of-the-art devices. After all, our customer is ultimately the patient.
POSITION TITLE
Administrative Assistant
SHIFT HOURS
(8am to 5pm)
LOCATION
Onsite at LSI Solutions in Victor, NY
PAY RANGE
$24.00/hour to $33.00/hour
JOB SUMMARY
This position will provide technical administrative support to the Business Systems department.
ESSENTIAL FUNCTIONS
Arrange and set up materials for departmental, executive and company-wide meetings. Prepare and maintain documents, reports and presentations for production meetings and department reviews. Organize and file operations-related documentation. Complete and track status of document change requests for the department. Guide others through document control procedures and workflows as needed. Generate and coordinate Purchase Order Requisitions, follow up with vendors if needed. Provide general assistance for projects and activities managed by the Business Systems team. Accurately enter data into spreadsheets and other data analysis software. Type memos, correspondences, reports, and other documents. Facilitate NDAs, both new and renewal. Provide assistance with general HR items such as anniversaries, hiring, and onboarding. Provide assistance with planning of teambuilding events. Maintain privileged company, employee, and executive information in confidence. Schedule and manage appointments and meetings using Microsoft Outlook. Greet guests in a professional, friendly, hospitable manner. Perform customer service functions by answering employee requests and questions. Provide general clerical duties including but not limited to faxing, filing and copying.
ADDITIONAL RESPONSIBLITIES
All other duties as assigned.
EDUCATION & EXPERIENCE
High School diploma or equivalent required. Minimum of 2 years' experience in document control or equivalent required. Minimum of 2 years' experience in a technology or engineering field preferred.
KNOWLEDGE, SKILLS & ABILITIES
Read, write and understand technical information and documentation. Ability to multi-task and meet deadlines. Excellent time management skills. High attention to detail. Ability to receive both verbal and written instructions. Strong verbal and written communication skill. Ability to maintain and protect confidential information. Able to work independently with minimal supervision. Excellent problem-solving abilities. Proficient in Microsoft Office Suite. Experience with CAD/Vault and ERP systems preferred.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting, standing and/or walking for up to eight hours per day. Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Frequently required to lift and/or carry from 1-50 lbs. Regularly required to talk and/or hear, see, handle, reach, and perform repetitive motion. Occasionally required to see color.
LSI SOLUTIONS
®
BENEFITS INCLUDE
Bonus Plan, 401(k) plan with company match, Tuition Assistance, Employee Assistance Program (EAP) and Product Discounts 15 Paid Holidays, PTO, Sick Time Medical, Dental, Vision effective first day of employment
LSI SOLUTIONS
® is an equal opportunity employer and does not discriminate based on any legally protected status or characteristic. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.
