An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Yonkers, NY Job Details Full-time $55,000 - $62,000 a year 1 day ago Qualifications Meeting minutes Employee onboarding Stakeholder engagement Correspondence management Microsoft Excel Office activity coordination Microsoft Outlook Business travel arrangements Bachelor's degree in business Zoom Word embeddings Employee relationship building Mail distribution Japanese Databases Meeting scheduling Invoice payment processing Documentation tools Expense reports Bachelor's degree Video conferencing software Task prioritization Mail management Microsoft Teams Purchasing Presentation preparation Purchase order processing Mail processing Corporate event planning Contract management support tasks
Full Job Description Job Title:
Administrative Assistant (MIS Department)
FLSA:
Non-Exempt Working Hour:
8:30~17:30 (1 hour Lunch)
Working Model:
Office An international manufacturing company is seeking a highly organized and proactive Administrative Assistant to support the MIS Manager and team. This role provides a wide range of administrative support while maintaining a high level of confidentiality, professionalism, and attention to detail. Y ou will serve as a key point of coordination and a resource for internal stakeholders. Key Responsibilities Manage calendars, schedule meetings, and prepare agendas and meeting minutes Coordinate travel arrangements and logistics Process purchase requests, invoices, and expense reports Support onboarding activities, including equipment setup for new hires Assist with budget tracking and cost reconciliation Create presentations, web content, and other internal documentation Maintain records, databases, and project tracking tools Handle correspondence, mail distribution, and visitor coordination Support contract tracking, routing, and approval processes Plan and execute team events and special projects Qualifications Bachelor's degree in Business, IT, or a related field preferred Japanese language skills are highly preferred 1+ year of work experience preferred; new graduates are also encouraged to apply Strong interpersonal skills with the ability to build effective working relationships Excellent written and verbal communication skills Highly organized with strong multitasking abilities Ability to prioritize, adapt, and work independently in a fast-paced environment Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), Teams, and Zoom Familiarity with general office practices and procedures Japanese language skills are preferred but not required
