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TU
The University of Toledo
Administrative Assistant 1, Office of the Dean, College of Law
Entry-Level JobVerifiedNo experience needed
Career Insights for Office / Administrative Assistant (General)
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Based on Ohio data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$41,820 / year median in Ohio
-5% projected decline
Job Description
Title:
Administrative Assistant 1, Office of theDean, College of Law Department Org:
Dean-Law School - 102070Employee Classification:
H3 -Comm Workers of America FT Bargaining Unit:
Communication Workers America Primary Location:
MC AC Shift:
1Job Description:
The College of Law seeks to hire an Administrative Assistant 1 that will support College of Law Academic Affairs, Student Affairs, and Faculty initiatives. This position interacts with students, full-time faculty, adjunct faculty, staff, members of the public, and alumni. This position often independently answers questions, assesses issues, advises about next steps, and follows up with limited supervision to support administrative suite and faculty operations. This position must use independent judgment to manage office tasks with limited supervision while using a wide variety of technology.Minimum Qualifications:
Education/Experience/Licensing:
- Associate Degree in business management, secretarial sciences or closely related field, and minimum of six (6) months of related work experience performing similar duties for an upper-level management position or an equivalent combination of education and experience.
- Proficiency with using technology, including Microsoft Office 365 suite and Adobe.
Knowledge, Skills, and Abilities:
- Knowledge of organizational procedures and operations and the ability to analyze and make recommendations.
- Aptitude for learning new technologies quickly and keeping up with best practices.
- Exhibit professional, respectful, and positive communication skills when interacting with a diverse population of students, faculty, staff, and all internal and external stakeholders.
- Ability to complete moderately complex administrative paperwork.
- Able to independently assess, respond to, and follow up on inquiries from, and advise students, staff, faculty, alumni, and guests.
- Ability work efficiently in a fast-paced environment, multitask, and prioritize projects with frequent interruptions.
- Flexibility to adapt to changing goals and priorities.
- Self-motivated and well organized with attention to detail, consistency, and accuracy.
- Capable of executing tasks and resolving issues independently with minimal supervision.
- Maintain confidentiality at all times, including FERPA, HIPAA or any other confidentiality requirements/policies.
- Must have the ability to, as well as meet, the requirements to complete and maintain mandatory training per the University mandatory training policy pursuant to the deadlines set forth therein.
Preferred Qualifications:
- Bachelor's degree, preferred
- Knowledge of Banner and experience in an academic setting, preferred.