Department Head Secretary - Planning Department

The City of Solon has an opening for the full-time position of Department Head Secretary in the Planning Department. The Department Head Secretary performs advanced clerical, secretarial, and administrative work within the Planning and Community Development Department, with support to the Building Department as needed. This role requires independent judgment, strong organization, and the ability to manage a wide range of administrative tasks. Key Responsibilities Coordinate office operations, procedures, and records Administer the Residential Rental Occupancy Permit Program Prepare correspondence, reports, and meeting materials Answer phones, assist visitors, and respond to inquiries Schedule appointments and support department leadership Maintain financial records, files, and departmental archives Manage supplies, mail, and internal databases Assist the Building Department with administrative tasks Additional Duties Attend and record minutes for meetings (including evenings as needed) Provide backup support to other clerical staff Perform other duties as assigned Qualifications High school diploma or GED required Minimum 2 years of office experience (municipal experience preferred) Proficiency in Microsoft Office and basic GIS preferred Strong communication, organization, and time management skills Ability to handle confidential information and meet deadlines Requirements Valid driver's license (or ability to obtain) Regular, reliable attendance This position offers a starting rate of $25.1748/hour. City benefits include medical, prescription, dental, and vision. In addition, benefits include membership in the Ohio Public Employer's Retirement System, life insurance, vacation, sick leave accruals and select paid holidays. Applicants must complete and submit an application and a resume online by visiting the City of Solon website at http://solonohio.org/jobs.aspx . visit the Human Resources webpage for more information. This posting will remain open until the position is filled. The names of all applicants are subject to public disclosure upon request. The City of Solon is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, gender, religion, age, sex, sexual orientation, gender identity, genetic information, ancestry, disability or military/veteran status in employment or provision of services. Individuals applying and requiring special accommodations regarding disabilities should contact the Human Resources Department. Job Details Job ID Dept Head Sec_Plan_04/22/26 Category Planning Status Open Posted April 22, 2026 11:15 AM Closing Open Until Filled