An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Part-Time, Non-Exempt Position Overview Troy Main Street is seeking a friendly, community-minded Administrative Assistant to assist the Executive Director inthe many functions of our mission-driven organization. This supportive role is ideal for someone who enjoys servingothers, thrives in a dynamic environment, and takes pride in contributing to the vitality of our downtown and the people who make it special. The Administrative Assistant will assist with clerical tasks, support event preparation and execution, assist with smallbusiness outreach, support social media and website updates, and complete other duties as assigned. This rolerequires someone who can pivot quickly, multitask, and maintain a positive, professional demeanor when workingwith business owners, volunteers, community members, and partners. Key Responsibilities Administrative & Office Support Assist with general office duties including answering phones, greeting visitors, managing mail, filing, and maintaining office organization. Assist with data entry, database upkeep, and tracking program information. Assist in preparing documents, materials, and reports for the Executive Director. Assist in maintaining office supplies and equipment and coordinating with vendors as needed. Assist with Troy Main Street's social media presence by helping schedule posts, respond to messages, and support digital campaign activities. Assist with updating and maintaining the organization's website under the direction of the Executive Director. Event Preparation & On-Site Support Assist with planning logistics, preparation, and execution of Troy Main Street events and programs. Assist with event set-up and tear-down, including lifting, carrying, organizing, and transporting supplies. Assist with volunteer coordination, registration, check-in, and customer service at events. Assist the Executive Director with real-time needs during events to help ensure smooth operation. Small Business Assistance Assist with communication and outreach to downtown businesses. Assist with preparing resources, distributing materials, and gathering information from merchants. Assist with small business programs, promotions, and collaborative initiatives. General Organizational Support Assist the Executive Director with daily tasks, projects, and organizational initiatives. Work collaboratively with staff, volunteers, board members, and community partners. Maintain a warm, friendly, and solution-oriented approach with all stakeholders. Embrace flexibility when plans or priorities shift in response to community or business needs. Perform other supportive tasks as assigned to help advance Troy Main Street's mission. Qualifications High School diploma required; some college coursework and/or additional training preferred. Passion for Troy, its residents, and its small business community. Strong interpersonal and communication skills with a friendly, understanding demeanor. Ability to work independently while supporting the direction and leadership of the Executive Director. Comfortable adapting to changing priorities and fast-paced environments. Proficient with Apple iOS, Microsoft Office Suite, social media platforms, and common office software. Ability to stand for long periods of time and lift/carry up to 50 lbs. Availability for occasional evening and weekend work during events. Work Environment & Physical Requirements Work is performed both in an office setting and outdoors during community events. Role involves physical activity including lifting, bending, carrying, and extended standing. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Compensation Part-time, hourly position.
Hourly rate range:
$16.00/hr - $18.00/hr; based on experience. 25 to 27.5 hours per week; daily hours may fluctuate based on event schedule. Troy Main Street is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, genderidentity or expression, pregnancy, age, national origin, disability, genetic information, veteran status, or any other characteristic protected underfederal, state, or local law. Troy Main Street is committed to providing reasonable accommodations to qualified individuals with disabilities toperform essential job functions. Applicants requiring accommodations during the application or hiring process should notify the ExecutiveDirector. Employment with Troy Main Street is at-will. This job description does not constitute an employment contract and may be revised at any time.
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