Find Jobs

Find Jobs Near You – Available Work in Your Location

Skip to job details

Apply for this opportunity

To apply for this job, you'll continue to an external website or email application.

Apply Offsite

Ponca City Development Authority

Grants Administrative Assistant

Pay: Not specified

Posted: 1 week ago

Location: Kaw City, OK (Onsite)

Last Updated: 1 week ago

Hours: Full-Time

Expires: 9/27/2026

Career Insights for Office / Administrative Assistant (General)

See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.

Scorecard

Based on Oklahoma data

Review key factors to help you decide if this role fits your goals. How is this calculated?

Were these scores useful?

What they do

An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.

$40,966 / year median in Oklahoma

+3% projected growth

Explore Career

Job Description

GRANTS ADMINISTRATIVE ASSISTANT QUALIFICATIONS

Bachelor's Degree in Business, Accounting is preferred, Office Administration or related field or an Associate's Degree with a minimum of 3 years' experience working with federal funding and financial reporting. Must possess and demonstrate excellent communication skills (verbal and written). Demonstrated organizational ability and an ability to meet deadlines. Must be familiar with funding research, identification of potential funding opportunities, federal grant program organization, funding portals, and reporting methods. Must have experience with Microsoft Office including Excel and Word. Must be able to complete federal financial reporting as well as process and disseminate information to the Department Director. Must be able to multi-task in a fast paced environment.

RESPONSIBLITIES

Work with Director and grant staff on all grant related duties as designated by Grants & Contracts Director. Complete federal financial reporting in a timely manner and distribute all monthly financials to program employees. Update and maintain internal grants/contracts monitoring system that provides all relevant information regarding grants in operation and development. Assist in federal grant/contract monitoring in the area of procedure development, documentation, software spreadsheet and database development. Assist grant team with proposals including writing, editing, table of contents, packaging, mailing, copies, preparing attachments and portal management. Prepare cover letters and award documentation for Chair signature. Responsible for the setup, filing and maintaining of grant folders relevant to the federal funding efforts of the tribe. Must hold all information regarding the Nation in the strictest confidence in all matters, responsibilities, and duties performed under this position. Assist with/complete any other job duties that might be assigned by immediate/controlling supervisor. All new hires will be required by the Kaw Nation a pre employment drug screen and background check. Failure to pass the either will lead to withdrawal of the job offer or termination of employment. Preference is given to qualified Native American and Veteran candidates on Kaw Nation Job Openings.