Administrative Assistant

Job Title:

Administrative AssistantJob Description This Administrative Assistant role provides critical support to a fast-paced manufacturing environment by managing front desk activities, performing data entry, and assisting with inventory and administrative tasks across multiple departments. The position focuses on monitoring facility access, maintaining accurate records, and supporting internal events and initiatives that enhance employee engagement. Responsibilities + Monitor the facility entrance, check in guests, and ensure proper sign-in procedures for visitors. + Provide front desk administrative support, including greeting visitors, answering basic inquiries, and directing guests appropriately. + Perform accurate data entry for manufacturing administration, inventory records, and other departmental needs. + Assist with inventory auditing by helping track counts, reconcile records, and support audit documentation. + Support manufacturing and other departments with general administrative tasks as needed. + Assist with organizing employee appreciation events, including coordinating logistics, ordering supplies, and arranging catering. + Maintain organized records and documentation to support operational efficiency. + Proactively identify needs, offer assistance, and follow through on tasks in a timely manner. + Collaborate with team members in a fast-paced environment and respond quickly to changing priorities. Essential Skills + Proven administrative support experience in a fast-paced environment. + Proficiency with Microsoft Office and related Microsoft tools. + Strong data entry skills with attention to detail and accuracy. + Ability to support inventory audits and maintain accurate inventory-related records. + Demonstrated ability to anticipate needs and proactively offer help. + Problem-solving mindset with the ability to take initiative and resolve issues independently. + Ability to work efficiently and complete tasks promptly without delaying team workflows. + Strong communication and interpersonal skills for interacting with visitors and internal staff. + Comfort working in close proximity to a manufacturing or production setting. Additional Skills & Qualifications + Previous experience in a manufacturing environment is preferred. + Experience supporting inventory management or auditing processes is an advantage. + Ability to remain composed and resilient in a direct, high-energy environment. + Strong organizational skills and the ability to manage multiple tasks and priorities. + Comfort coordinating events, including ordering supplies and working with vendors for catering. Work Environment This role is based in an office environment located near a paint production plant, providing close interaction with manufacturing operations. The schedule follows a Monday through Friday shift from 6:00 a.m. to 2:30 p.m. The position is currently an open-ended contract, with duration subject to change due to ongoing organizational adjustments. The team operates in a very fast-paced setting where responsiveness, reliability, and a proactive approach are highly valued. Job Type & Location This is a Contract to Hire position based out of Salem, OR. Pay and Benefits The pay range for this position is $23.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Salem,OR.

Application Deadline This position is anticipated to close on May 26, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.