Description:

Administrative Assistant Type:

Full-Time Shift:

Monday-Friday, 9am-5pm

Location:

Avamere at Sherwood - 16500 Century Drive, Sherwood, OR 97140 Apply at www.

TeamAvamere.com Job Summary An Administrative Assistant in a long-term care facility supports the facility's daily operations by performing a variety of clerical and administrative tasks. Key responsibilities include managing communication, scheduling appointments, maintaining records, and assisting with resident-related paperwork. They also play a role in coordinating with other departments and ensuring smooth communication between staff, residents, and their families. Essential Duties and Job Responsibilities

• Answering phones, responding to emails, and relaying messages to appropriate personnel.
• Scheduling resident appointments, staff meetings, and other facility events.
• Maintaining accurate and up-to-date resident records, employee files, and other important documents.
• Typing, filing, photocopying, and distributing documents.
• Assisting with resident paperwork, such as admissions and discharges, and coordinating with other departments for resident care.
• Ensuring adequate inventory of office and medical supplies.
• Facilitating communication between different departments and staff members.
• Entering and updating information into the facility's computer system.
• Assisting with basic bookkeeping tasks, such as invoice processing.
• Providing friendly and helpful point of contact for residents, families, and visitors.
• Other duties as assigned.

Requirements:

Requirements and Qualifications

• One or more years of experience in a clerical position in healthcare setting.
• Have a passion for caregiving and enhancing the quality of life for our residents
• Excellent verbal and written communication skills are essential for interacting with residents, families, and staff.
• The ability to manage multiple tasks, prioritize effectively, and maintain detailed records
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• The ability to provide positive and helpful experience for residents and visitors.
• The ability to address issues and find solutions efficiently

Benefits:

We believe caring for others starts with caring for our own teams. Our benefits are designed to support your well-being, growth, and peace of mind-so you can focus on making a difference every day.

Health Insurance:

Comprehensive medical, dental, and vision plans. Low individual and family deductible. - Benefits eligible at 30+ hours/week.

• 401(k) Retirement Plan with discretionary employer match
• Paid Time Off (PTO) and Premium Pay for Holidays worked, conditions apply
• Employee Assistance Program (EAP)

Canopy:

Free, confidential support for mental health, stress, family needs & work/life balance

• Health Savings Account (HSA), Flexible Sp.

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