An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$[$17-$19] FilterShine Northeast is seeking an organized, dependable, and detail-oriented Office Assistant to support our office and management team. This full-time, on-site position provides hands-on administrative support, including general office duties, data entry, document management, customer communication, scheduling assistance, and accounts payable support. The position is based in our Denver, Pennsylvania office and is not available as a remote or hybrid role. We are a small offfice, and our team works closely together. The ideal candidate will be a dependable team player who can support multiple team members professionally and adapt to changing priorities. Responsibilities Assist the office and management team with daily administrative needs Review invoices, statements, and paperwork for missing or incorrect information Perform accurate data entry in company systems and spreadsheets Answer incoming phone calls and assist or direct customers appropriately Monitor and respond to routine emails Assist with scheduling, calendars, reminders, and follow-up tasks Maintain organized electronic and paper files Scan, upload, save, and properly name documents Prepare letters, forms, spreadsheets, and other office documents Update customer, vendor, and account information Enter vendor invoices and assist with accounts payable documentation Support management with special projects as assigned Maintain confidentiality when handling company, customer, employee, and financial information Complete other reasonable administrative and office-support duties as assigned Required Skills and Qualifications Previous office, administrative, customer-service, data-entry, bookkeeping, or similar experience Strong organizational and time-management skills Excellent attention to detail and accuracy Professional written and verbal communication skills Comfortable answering phones and communicating with customers and vendors Ability to prioritize assignments and manage interruptions Ability to follow written procedures and verbal instructions Dependable attendance and punctuality Comfortable using Microsoft Excel, Word, email, and general office technology Willing and able to learn new software and office procedures Ability to work independently after training while also supporting a team Ability to accept feedback, correct mistakes, and ask questions when instructions are unclear Preferred Experience QuickBooks Online or other bookkeeping software Accounts payable or invoice-entry experience Google Workspace Spreadsheet creation and data entry Experience working in a service-based company Experience supporting multiple managers or departments Training will be provided for company-specific systems and procedures. This Position May Be a Good Fit If You Notice small errors before they become larger problems Keep accurate notes and follow through on assignments Are comfortable performing routine and repetitive tasks accurately Can shift priorities without losing track of unfinished work Communicate when you need clarification or cannot meet a deadline Take responsibility for mistakes and work to correct them Are willing to assist with a variety of office-support responsibilities Work well in a small office where employees regularly communicate and collaborate Can remain professional when dealing with customers, vendors, employees, and managers
Job Type:
Full-time Pay:
$17.00 - $19.00 per hour Expected hours: No more than 40.0 per week
Benefits:
401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Retirement plan Vision insurance Application Question(s): When applying, please briefly answer the following: A customer has an invoice that is 45 days overdue and calls the office upset about the balance. How would you handle this conversation? We are looking for candidates who can communicate professionally while resolving billing issues.
