Job Summary We are seeking a proactive and highly organized Administrative Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is a motivated self-starter with strong computer literacy, excellent communication skills, and a passion for delivering outstanding customer service. Responsibilities Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Maintain organized office files, spreadsheets, and databases using productivity software such as Microsoft Office and QuickBooks for financial record-keeping. Assist with calendar management, scheduling appointments, meetings, and coordinating events to optimize team productivity. Perform data entry tasks accurately and efficiently while proofreading documents to ensure clarity and correctness. Support office management by overseeing supply inventories, processing invoices, and handling clerical duties such as word processing and document preparation. Provide excellent customer support by responding promptly to client inquiries via phone or email and maintaining positive communication channels. Execute general administrative tasks including proofreading correspondence, managing office emails, and supporting personal assistant duties as needed. Experience Previous office experience or administrative support roles demonstrating proficiency in clerical tasks and office management. Strong computer skills with familiarity in Microsoft Office Suite (Word, Excel, Outlook), spreadsheets, data entry, and productivity software. Experience handling multi-line phone systems and practicing professional phone etiquette. Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members. Proven organizational skills with the ability to manage calendars efficiently and prioritize tasks effectively. Knowledge of QuickBooks or similar accounting software is a plus for handling financial documentation. Demonstrated ability to provide exceptional customer service in fast-paced environments with excellent time management skills. Join us in creating a vibrant workplace where your organizational talents make a real difference!

Pay:

$27.00 - $32.00 per hour Expected hours: 42.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Flexible schedule Health insurance Life insurance Paid time off Parental leave Referral program Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person