An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Fresenius Medical Care
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Regional Administrative Assistant
Plymouth Meeting, PA
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PURPOSE AND SCOPE
Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature. Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary. Sets up and maintains official department filing system, records management, databases. Prepares memos, correspondence, agendas, minutes, and policy explanations. Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion. Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.) Organizes travel arrangements and completes expense reports. Interfaces with a various levels of management across organizations and with external customers. May serve as a point of contact for other departments such as IT, HR, building and facilities, etc. Assist with various projects as assigned by direct supervisor. Other duties as assigned. Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS
: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SUPERVISION
None
EDUCATION
: High School Diploma required, some specialized secretarial training preferred
EXPERIENCE AND REQUIRED SKILLS
: 2 - 4 years' related experience. Knowledge of business & technical vocabulary. Familiar with standard business concepts, practices & procedures within administrative support. Able to employ basic reasoning skills. Knowledge of computer software such as word processing, spreadsheet, presentation, database programs. Knowledge organizational operations & procedures Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws. EOE, disability/veterans Apply Now
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Regional Administrativ...
Plymouth Meeting, PA
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